Detailed description

The successful candidate will be responsible for, among others, the following key performance areas:

• Manage and maintain the divisional heads’ calendars, including logistical arrangements for appointments and travel with the relevant personnel. 
• Ensure that all documents are submitted to the correct committees ahead of deadlines (e.g. submissions to the Governors’ Executive Committee).
• Prepare and edit correspondence, communication, presentations, agendas, pre-reading materials and other documents, and conduct basic research and analysis where necessary.
• Take, prepare and distribute accurate minutes for divisional meetings, management and other committees and projects.
• Ensure that all incoming and outgoing correspondence is registered and filed in accordance with the South African Reserve Bank (SARB) file plan.
• Create and maintain a contact database for the divisions.
• Manage any administrative activities relating to ESD projects (e.g. Group of Twenty G20 Data Gaps Initiative co-ordination).
• Execute any other tasks as instructed by the divisional heads as and when required.
• Perform day-to-day duties in an ethical manner that involves maintaining absolute confidentiality in all matters related to the divisional heads’ offices.
• Maintain positive internal and external relationships on behalf of the divisional heads by engaging with members and stakeholders at all levels of seniority.
• Collate and coordinate project-based and other information on behalf of the divisions.
• Review operating practices in own area and implement improvements where necessary.
• Coordinate and schedule divisional meetings, functions and team building events.
• Distribute correspondence, circulars and memorandums to ESD or SARB staff on issues emanating from the divisions.

Qualifications

Job requirements

To be considered for this position, candidates must be in possession of:

• a Grade 12 certificate and a Diploma in Office Administration (NQF 6); and 
• a minimum of two to five years’ experience in corporate personal assistance or an equivalent role.