Requirements

• A relevant degree in Business Administration, Corporate Governance, or a related field.
• A minimum of 8 years of experience in executive support, governance, or board administration.
• Strong knowledge of corporate governance principles and Board operations.
• Exceptional communication, organizational, and stakeholder engagement skills.
• Proficiency in Microsoft Office Suite and Board management software.
• High level of integrity and confidentiality.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and work under pressure.
• Excellent problem-solving and decision-making skills.

Responsibilities

• Ensure effective executive support to the Board, Board Chairperson, and Committee Chairpersons.
• Manage seamless travel arrangements for all Board members.
• Manage the Board’s allocated budget, including administering claims and related expenses.
• Organize and coordinate Board meetings, ensuring all logistical requirements are effectively managed.
• Coordinate all Board stakeholder interactions, including scheduling meetings and following up on outcomes and actions.
• Serve as the primary liaison between the Board and key external stakeholders, including the DFFE Ministry and Parliament.
• Manage and oversee all Board correspondence.
• Facilitate Board members’ participation in meetings by collating briefing notes and necessary documents,
• Act as a liaison between the Board, CEO, and management, while respecting the CEO’s role.
• Communicate Board decisions promptly and maintain an updated resolution register.
• Follow up with management on outstanding Board resolutions and decisions.
• Attend Executive Committee (EXCO) meetings as required.
• Oversee the implementation of the Board calendar.
• Ensure timely circulation of Board and Committee meeting notices, in line with the Board Charter.
• Prepare reports for Committee Chairpersons ahead of Board meetings.
• Secure approval of Board and Committee agendas by relevant Chairpersons after consultation with the CEO.
• Circulate approved agendas and Board documents promptly.
• Ensure the timely production and distribution of meeting minutes by the designated service provider.
• Ensure effective performance management of all direct reports.
• Work with the CEO and designated officials to manage strategic Board projects.
• Ensure full compliance with the Board Charter and relevant policies.
• Manage any service providers appointed for the Board support.
• Implement training programs to enhance awareness of governance and compliance requirements.