Company Secretarial Administrator Job at Fidelity Services Group

Job Description

• Are you an organised, detail-oriented administrator with an interest in corporate governance and company secretarial practices?
• Fidelity Services Group is looking for a Company Secretarial Administrator to provide administrative support to the Company Secretariat and assist with the effective management of governance records, Board and committee documentation, resolutions and statutory administration.
• This is an excellent opportunity for an individual who is looking to build their career in corporate governance and company secretarial administration.

What you’ll be responsible for

• Providing general administrative support to the Company Secretariat.
• Coordinating Board and committee meetings, including scheduling, reminders and meeting changes.
• Assisting with the preparation and distribution of Board, Shareholders’ and tender resolutions.
• Placing resolutions on SigniFlow for electronic signatures and following up with directors.
• Maintaining accurate company records and statutory registers.
• Assisting with annual CIPC returns and related company secretarial administration.
• Updating declarations of interests for directors and comparing information against the CIPC website.
• Ensuring Terms of Reference, policies, charters and annual work plans are updated annually.
• Assisting with PSIRA compliance relating to directors and annual renewal of company PSIRA certificates.
• Supporting document management and ensuring governance documentation remains accurate and up to date.
• Providing support with Microsoft Office, Outlook and Microsoft Teams-related administration.

What we’re looking for
We’re looking for someone who is:

• In possession of a Grade 12 / Matric certificate.
• Studying towards a CGISA/CIS qualification – advantageous.
• Highly organised with excellent administrative and document management skills.
• Exceptionally detail-oriented and able to work accurately under pressure.
• Professional, trustworthy and able to maintain confidentiality.
• A strong written and verbal communicator.
• Proficient in Microsoft Word, Excel and PowerPoint.
• Able to work independently, manage multiple deadlines and meet required turnaround times.
• In possession of a clear criminal record.
• Residing in the West Rand or surrounding areas.

Deadline:16th October,2026