HR Administrative Assistant Job at Profile Personnel

Job Description

• A well-established organisation is seeking a reliable and detail-oriented HR Administrative Assistant to join its HR/Payroll Department.
• The successful candidate will provide day-to-day administrative support across a range of HR functions, ensuring employee records are accurately maintained, HR processes are efficiently coordinated and documentation remains up to date and compliant.

KEY RESPONSIBILITIES

• Maintain and update employee records, personnel files and HR databases.
• Assist with recruitment administration, including scheduling interviews and communicating with candidates.
• Prepare offer letters, employment contracts and onboarding documentation.
• Capture and update employee information on HR and payroll systems.
• Assist with leave administration and employee benefit documentation.
• Provide administrative support for performance management, training and employee wellness initiatives.
• Prepare HR reports and maintain confidential employee records.
• Respond to employee queries relating to HR policies and procedures.
• Assist with HR compliance, audits and general HR administration.

REQUIREMENTS

• Grade 12 / Matric.
• 1–3 years’ experience in an HR administrative role.
• Experience working with HRIS and payroll systems will be advantageous.
• Strong administrative and organisational skills.
• Excellent attention to detail and accuracy.
• Good verbal and written communication skills.
• Ability to handle confidential information with professionalism and discretion.
• Proficient in Microsoft Office, including Excel, Word, Outlook and PowerPoint.
• Ability to manage multiple tasks and meet deadlines.
• Strong interpersonal and customer service skills.