Administration Officer (Logistics – Pharmaceutical/Medical) Job at MECS Ltd

• A leading national research facility in accelerator-based science is seeking to appoint a dynamic and detail-oriented Administration Officer to support the operations of its Nuclear Medicine Department.
• This is an exciting opportunity to join a high-performance scientific environment that advances cutting-edge research, contributes to healthcare and environmental solutions, and plays a key role in national and international scientific collaboration.

Purpose of the Role:

• To provide comprehensive administrative and logistical support to ensure the efficient day-to-day operations of the Nuclear Medicine Department.

Key Responsibilities
National and international client liaison

• Processing bill of material journals, sales order capturing, delivery notes, and debtors management
• Coordinating and monitoring national logistics operations to ensure accurate and timely deliveries
• Preparing shipping documentation for local and national radiopharmaceutical orders
• Liaising with freight forwarders and drivers to ensure on-time delivery
• Tracking and resolving delivery-related issues through effective stakeholder communication
• Document control of production-related documentation
• General office administration including:
• Records and database management
• Diary management
• Travel arrangements
• Meeting coordination and support
• Preparing itineraries for management
• Ordering and managing departmental stationery and technical requirements
• Preparation of reconciliation reports
• Supporting Quality Management System documentation control
• Drafting and distributing correspondence (agendas, minutes, reports)

Minimum Requirements:

Qualifications

• Matric / Grade 12 (essential)
• National N Diploma (NQF 6) in Office Administration or related field - with 18 months in-service training

Experience

• 2–3 years’ relevant administrative experience
• Experience in a pharmaceutical or production environment (advantageous)
• Proven logistics experience with a track record of improving efficiency
• Experience preparing reconciliation reports
• Exposure to Quality Management Systems documentation
• Experience arranging meetings and corporate functions
• National and international client liaison experience

Knowledge & Skills

• Proficiency in Microsoft Office (Excel, Word, PowerPoint)
• Experience managing databases and using accounting software
• Familiarity with travel management platforms
• Production schedule maintenance
• Filing systems and document control
• Procurement and supplier order placement
• Local and international sales dispatching and financial administration
• Strong organisational skills with attention to detail
• Excellent communication and problem-solving abilities

What’s on Offer

• A challenging and stimulating work environment
• Competitive remuneration aligned with qualifications and experience
• Opportunity to contribute to impactful scientific and healthcare initiatives
• Employment equity-aligned recruitment process