Payroll Administrator – Pinetown – Durban (74109) Job at Ntice Sourcing Solutions

Job Description

WE'RE HIRING: PAYROLL ADMINISTRATOR

• Join our team and play a key role in ensuring accurate, efficient and compliant payroll operations!
• We are looking for a detail-oriented and organised Payroll Administrator to join our team. Reporting to the Finance Director, the successful candidate will be responsible for the accurate processing of weekly wages, time and attendance administration, payroll reporting and employee records management, ensuring compliance with relevant labour legislation and company policies.

Key Responsibilities

Payroll Administration

• Process weekly payroll, including timesheets, overtime, leave, new appointments, transfers and terminations.
• Calculate payable hours, bonuses, taxes, deductions and employee benefits.
• Maintain accurate employee, casual and contractor records and personnel files.
• Investigate and resolve payroll discrepancies and employee queries.
• Administer sick pay, maternity pay, provident fund contributions and other applicable benefits.
• Assist with monthly wage reconciliations, payroll balancing and reporting.
• Issue payslips and prepare accurate weekly and monthly payroll reports.

Time, Attendance & Clocking

• Maintain accurate employee clocking records and shift schedules.
• Enrol new employees on the biometric clocking system and update shift patterns as required.
• Investigate irregular clocking times and verify attendance and overtime with supervisors.
• Ensure overtime is authorised and clocking reports are finalised accurately.
• Monitor and report on employee absenteeism, lateness and attendance trends.
• Ensure approved clocking data is accurately transferred into payroll.

Reporting & General Administration

• Prepare weekly and monthly wage, overtime and attendance reports for management.
• Compile leave, headcount, employee information, compensation and turnover reports.
• Monitor staff absenteeism and provide insights into attendance and retention trends.
• Maintain accurate electronic employee databases, staff lists and attendance registers.
• Ensure payroll processes, records and documentation comply with company policies, labour legislation and BRC requirements.

Minimum Requirements

• Grade 12 (Matric).
• Minimum of 3 years' experience in payroll administration.
• Proficiency in payroll software.
• Strong computer literacy, particularly in Microsoft Excel, Word, PowerPoint and Accsys.
• Working knowledge of the Basic Conditions of Employment Act (BCEA), labour legislation, leave management and working-hour regulations.
• Knowledge of statutory payroll requirements, including PAYE, UIF, SDL and COIDA.

Skills & Competencies

• Exceptional accuracy and attention to detail.
• Strong numerical, analytical and reconciliation skills.
• Excellent verbal and written communication skills.
• Good organisational and time-management abilities.
• Ability to meet strict deadlines and manage multiple priorities in a fast-paced environment.
• Ability to work independently and resolve payroll queries effectively.
• High levels of integrity and confidentiality when handling sensitive employee information.
• Strong interpersonal skills and the ability to build effective working relationships with employees, supervisors and management.
• A proactive approach to improving processes, maintaining accurate records and ensuring compliance.