Description
Overview

• Process inventory sales transactions and invoices for export and local customers

Responsibilities:

• Forecast
• Request customer forecasts, verify correctness, resolve queries with customers and upload validated forecasts onto ERP system.
• Forecast requested, validated and uploaded monthly.

Purchase orders

• Upload purchase orders onto ERP system and create the  order number.
• Receipt all finished goods from local and international suppliers, as well as all sub-contracting raw materials and packaging from local suppliers.

Sales orders

• Request method of transport from customer and inform Distribution Warehouse.
• Perform ERP system transactions to process the sale.
• Arrange quotes with transport companies and obtain financial approval.
• Send Commercial invoices for payment.
• Generating and releasing all sales orders for both local and international market.
• Ensure that all commercial invoices for all customers are created and sent out.

Documentation

• Initiate and prepare weekly backorder/stock out summary report.
• Arrange for relevant documents e.g. Invoices/COA’s/COC’s/permits

Inventory management

• Inventory management
• Maintain database relating to any significant shortages or damages.
• Obtain authorisation and execute inventory adjustments
• Compile inventory reports and ensure timeous submission of reports.
• Maintain accurate inventory levels and ensure correct warehouse allocations.
• Participate in periodic stocktaking and complete  stock reconciliation report and investigate variances and reconcile with  ES Buyer/Scheduler and Finance.
• Processing of stock count in the ERP system.

Plan & process

• Implement policies and procedures.
• Provide recommendations to management on improvement in processes

Reporting & record keeping

• Analyse consolidated data in own area of responsibility and provide recommendations to line manager.
• Status reports on QA releases and production status.

Stakeholder relations

• Communicate with internal stakeholders to achieve work objectives.
• Communicate with employees and management, to convey information
• General office support/ Administrative support
• Lead the provision of advanced administrative, operational, customer support and computational task
• Process orders on the AGI – Aspen Supply Portal.
• Arrange samples/documentation for when AGI samples are requested.

Requirements
Skills Required:

Background/experience

• 4+ years’ experience in a relevant field
• 2 year Diploma in Logistics or Supply Chain Management

Specific job skills

• Computer literate – MS Office
• Sound knowledge and experience of the BAAN system

Competencies

• Planning and Organizing
• Meeting Deadlines
• Capturing Facts