Executive Personal Assistant to the CEO needed at WBWR

Role Overview

• We’re looking for a highly organized, detail-oriented, and proactive Executive Personal Assistant to provide high-level support to our CEO. The ideal candidate will be an experienced professional who understands the fast-paced nature of a digital marketing environment and can anticipate needs, manage complex schedules, and ensure seamless coordination across departments.
• You’ll serve as the right hand to the CEO — managing communications, handling confidential information, overseeing logistics, and supporting strategic initiatives. A strong background in digital marketing, excellent administrative and interpersonal skills, and the ability to multitask under pressure are essential.
• This is a full-time, on-site role based at our Somerset West office.

Key Responsibilities

• Executive Support: Manage and prioritize the CEO’s calendar, emails, meetings, and travel arrangements with precision and confidentiality.
• Administration: Oversee day-to-day administrative tasks, ensuring efficiency and accuracy in all documentation and correspondence.
• Cross-Functional Coordination: Collaborate with various internal teams — from creative to development — to ensure effective communication and follow-through on projects.
• Meeting Preparation: Prepare agendas, reports, and presentation materials for internal and client meetings.
• Brand and Agency Awareness: Stay informed about current clients, campaigns, and brand activities within the agency to support informed decision-making.
• Confidentiality: Handle sensitive business information and personnel matters with utmost discretion.
• Technology & Systems: Manage digital tools, spreadsheets, and dashboards to track key tasks, meetings, and deliverables.
• Logistics Management: Coordinate travel, off-site meetings, and event participation, ensuring all logistics are handled smoothly.
• Professional Representation: Serve as the first point of contact for the CEO, maintaining a polished and professional demeanor in all interactions.

Requirements

• Minimum 5 years of experience as an Executive Assistant or Personal Assistant at an executive level within a digital marketing, creative, or agency environment.
• Strong understanding of branding and marketing dynamics.
• Athletic or active lifestyle — familiarity with sports culture is a plus, as we partner with several sports and lifestyle brands.
• Highly organized, detail-oriented, and adaptable to changing priorities.
• Proven ability to manage complex schedules, logistics, and cross-departmental communication.
• Proficient in Microsoft Excel, Word, and Google Workspace; strong admin and document management skills.
• Tech-savvy and comfortable learning and managing digital tools and platforms.
• Excellent verbal and written communication skills.
• Demonstrated ability to handle confidential information with integrity and discretion.
• Must reside in Somerset West or surrounding areas (e.g., Strand, Gordon’s Bay, Stellenbosch).
• Active LinkedIn profile with a professional presence.