Divisional Deputy Company Secretary needed at Transnet

Position Purpose

• To provide support to the Company Secretary, TNPA Leadership and the TNPA Board and oversee the systems, procedures and processes by which the Operating Division is managed to ensure a high standard of Corporate Governance.
• Drive process to ensure that there is adequate record keeping of all relevant company documents as well as ensuring key decision of all governance structures are adequately recorded.
• Liaises with internal and external stakeholders regarding all requests for information relating to the business of TNPA and the Company Secretariat function to internal and external stakeholders. 
• Provides direction to all TNPA businesses-based personnel tasked with performing company secretarial related functions.

Position Outputs

• Develop and implement a best practice model in respect of the Company Secretariat Function.
• Provide assistance to the TNPA Company Secretary with duties as assigned including development of company secretariat related strategies and operational plans.
• Monitoring legislative, regulatory and corporate governance developments that might affect Transnet National Ports Authority.
• Ensure effective Exco and all Exco sub-committee meetings by coordinating the preparation of agendas for meetings, review agendas for accuracy in consultation with the Chairman of the Committees.
• Facilitate the process to dispatch information timeously to all members and attendees.
• Accurately record meeting discussions.
• Provide assistance to Company Secretariat in the management of Corporate Governance Processes such as Delegations of Authority; Code of Ethics; Gifts, Non-Executive Directorship and Trusteeship of Transnet SOC Ltd Employees Policy; Declaration of Interests Policies.
• Monitor and advise in relation to corporate governance.
• Ensure compliance with statutory provisions relevant to the Companies Act.
• Review, update and maintain the terms of reference/ mandates for the subcommittees of the Executive Committee (“EXCO”).
• Ensure compliance with statutory provisions relevant to the Companies Act and the King Code and Report on Corporate Governance.
• Monitor the performance and effectiveness of EXCO and its subcommittees.
• Draft and keep proper records of Special Delegations of Authority from the TNPA Chief Executive Officer to members of the TNPA Executive Committee, and others, and maintaining a line of sight to ensure that the relevant authority was correctly delegated.
• Compilation of training material for purposes of creating governance awareness throughout TNPA.
• Development and maintenance of an effective records management system to ensure safe record keeping and to provide an accessible resource hub for TNPA from a company secretariat perspective.
• Ensure that TNPA remains compliant with applicable standards of corporate governance and has the necessary infrastructure to support the governance rationale and governance framework.
• Ensure that there is an annual review of terms of reference of committees so that they remain effective and legally constituted and the membership is regularly refreshed.
• Ensuring appropriate, robust action plans are in place to address the findings of governance reviews and that these are effectively monitored as part of performance management arrangements.
• Take corporate responsibility for the formulation and implementation of a framework for the development and management of TNPA-wide procedural documents (policies, procedures, protocols and guidance) and to ensure its implementation.

Qualifications and Experience

• LLB Degree or related qualification is required
• Registration with relevant professional body where relevant will be an added advantage.
• Minimum of 5 years’ work experience in the similar role  
• A proven track record of development, implementation and monitoring of performance.

Other requirements:

• Willing to work extended working hours
• Willing to travel extensively locally and/or internationally if required
• Desktop skills and presentation