Financial Administrator – Parow Industria needed at Pump & Abrasion Technologies

Job Description

• We are seeking a highly organized and detail-oriented individual to join our team as a Financial Administrator. The ideal candidate will have a strong background in finance and accounting, with the ability to manage and maintain the financial records of our organization.

Key Competencies & requirements:

• Grade 12 or equivalent
• Accounting and Mathematics up to Grade 12
• Financial Management / Accounting qualification (FET-level)
• 5 yrs relevant experience in finance admin, creditors/debtors administration, control, reportingand relationship management and supervision
• Office administration
• MS Excel (Intermediate)
• MS Word (Basic)
• Accounting packages
• Syspro – advantage
• English
• Afrikaans
• Good interpersonal skills
• Team working
• Detail orientated
• Resilience
• Deadline driven
• Structured working
• Assertive
• Problem solving
• Self starter
• Drivers licence with own vehicle
• Must be able to work overtime when required

Key Functions of Role, BUT NOT LIMITED TO:
Account Administration:

• Maintain master data, ensure systems update correctly etc.
• Ensure debtors/creditors’ accounts’ data is up-to-date, correct and update correctly
• Ensure all form and notice writing templates are up-to-date and relevant
• Improve departmental processes and procedures to ensure effectiveness and efficiencies
• Perform account reconciliations
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices

Customer Invoicing:

• Administer and oversee debit order and annuity billing process, incl monthly admin fees etc.
• review and verify invoices and pmt requests
• sort, code and match invoices/RTS
• set invoices up for payment
• enter and upload invoices into system

Customer Receipts:

• Administer outstanding debt follow-up process incl management and submission of debit orders
• Drive and follow-up bank account verification process
• Administer legal process and handover accounts, accounts suspensions and liaison with legal company
• Administer acknowledgement of debt process

Account Adjustments:

• Direct financial approvals and adjustments
• Approve journal batches
• Approve and review debtor refunds

Communications:

• Manage standardised debtor communication process incl reminders, statements etc.
• Handle escalated debtors/creditors’ queries
• Liaising with internal departments

Debtors/creditors reporting:

• Compile debtor reports as and when required incl invoicing totals/aging totals/cash receipts/invoice adjustments
• Report on debtors/creditors for weekly management meetings
• Assistance with management preparation
• Provide relevant data from the system
• Report on handover accounts
• debtors/creditors follow-up campaign reporting
• All reports as required and developed

Financial administration:

• Compile monthly governance file
• Maintain contract register
• Assist financial accountant with ad-hoc queries, data analysis & finance projects
• liaising with banking, suppliers and other stakeholders re finance queries
• Assist with continuous improvement of financial processes
• assist with month end closing incl preparation of accruals and journals

Transactional activities for debtors/creditors:

• Processing invoices, RTS and payments
• Monthly creditors reconciliations
• Obtaining approval for orders and invoice payments, requesting of correct financial documents
• Daily filing of journals, requisitions and invoices, payments etc.

Weekly/monthly reporting:

• Processing and printing of purchase orders
• Managing of queries about debtors/creditors accounts
• prepare analysis of accounts

Perform day to day management of all payment cycle activities and provide efficient client service:

• monitor accounts to ensure payments are up to date
• research and resolve invoice discrepancies and issues

Cashbook:

• Reconcile all bank accounts’ cashbook to bank statement and GL daily
• Month-end close processing and reconciliations
• Allocations of payments and receipts to debtors/creditors and creditors
• Filing of bank statements
• Follow-up, allocation and control of unallocated debtors/creditors
• Processing and reconciliations of debit order reports
• Journals for reallocation of incorrect allocated funds
• Petty cash payments, processing and reconciliation (TBC)
• track expenses and process expense reports
• prepare and process electronic transfers and payments
• prepare and perform payment runs

Ad Hoc:

• Maintain asset register
• Manage stationery
• Other accounting tasks as needed
• Operational and administrative tasks as needed
• Stand-in duties for colleagues
• Review and arrange for bank payment releases
• Oversee and administer petty cash process
• Assist colleagues with overflow work