Administrative Officer Job at Gauteng Department of Health

Requirements :

• Grade 12 or Equivalent qualification with 5 years relevant experience in support services, i.e. cleaning, linen, accommodation, transport and creche. At least 3 years of the period referred to above must be appropriate and/ or recognisable experience at a supervisory level.
• Should have knowledge of Healthcare Waste Management, OHS, Disciplinary Code and Procedure for the Public Service, Code of Conduct for the Public Service, etc.
• Must have excellent communication skills and interpersonal relationship skills. Must be computer literate and have a valid driver’s license. Ability to function independently and work under pressure, knowledge and understanding of Legislative frameworks in the public service.

Duties :

• Supervision of support services (accommodation, cleaning, linen, transport and crèche). Effectively delegate tasks to team members, organise and complete job tasks scheduling for team members.
• Conduct regular meetings with the support staff to determine any problem areas and seek suggestions from the team. Report and provide feedback monthly or as and when required by management. Ensure that cleaning and other support services team members are completing the tasks at hand within a reasonable and required time frame.
• Manage the time and attendance for staff reporting to you. Continually monitor staff through performance measures, and identify and employ staff development and training measures. Ensure that all equipment is clean, serviced, maintained in good working conditions, and stored correctly in the proper environment in a neat and orderly manner. Manage and control allocation of resources, including staff, equipment, consumables and chemicals, using the tracking sheets available.
• Provide leadership in support services. Ensure the cleaning schedule and checklist are available and implemented. Ensure lease agreements are done timeously. Monitor the residents’ payments every month. Implement an effective and quality management system. Oversee the linen department’s day-to-day operations.
• Conduct walkabouts to different areas within the organization including offices, bathrooms, wards, boardrooms and any other areas. Ensure the availability and replenishment of sufficient inventory in all areas within the establishment.
• Attend meetings and give feedback to support staff. Ensure quality control measures are continually maintained. Promote and implement early childhood learning development programs. Ensure that children are safe and protected at all times. Facilitate admission of new children to the crèche.
• Ensure compliance with all transport policies, legislation and procedures. Provide management with the expenditure report on-G fleet. Develop and implement strategies for cost savings.
• Liaise with stakeholders at G Fleet and the Central office. Be willing to assist when unanticipated situations may occur. You may be expected to participate in different committees, such Risk Committee, Skills Development Committee, Quality Assurance Committee, etc. Perform any other reasonable and lawful duties delegated by the supervisor and/or Manager.