Data Capturer/ Office Admin Cape Town Job at TB HIV Care

Purpose of the position:

• The administrator is responsible for providing administrative support to team members within the office. The position may include performing many office duties including supporting the sites leader to control petty cash, typing, faxing, scanning, copying, minute-taking, ordering supplies, attending meetings and setting up appointments, etc.

Minimum Requirements    
Education

• Grade 12 or Equivalent
• Business Administration Certificate or similar

Experience:

• Two years’ experience in an administrative role
• Previous experience of being an administrator

Duties and Responsibilities    

• Implementation of administration systems
• Employee data capturing and monitoring
• Filing and record keeping
• Retrieving client’s records
• Office management
• General office support
• Managing the headcount register for walk-in clients
• Keeping and managing petty cash records  
• Liaise with external and internal stakeholders
• Implement administration systems
• Employee data capturing and monitoring
• Filing and record keeping
• Minute-taking
• Managing and routing office communications, letters and documents
• Preserving office records
• Gathering information for reporting purposes
• Updating office manuals
• Managing electronic and printed files
• Typing and utilising MS Office (MS Word, Excel, PowerPoint)
• Utilise the relevant software packages
• Retrieve clients records during consultation
• General office duties
• Faxing, scanning, copying 
• Ordering office supplies 
• Conducting employee orientation 
• Attending meetings, functions and events 
• Organising diaries 
• Handling of guests and stakeholders
• Communicate effectively with internal and external stakeholders
• Provide information and feedback as required 
• Timeous resolution of queries  
• Create favourable relations with all stakeholders 
• Comply with all safety policies, practices and procedures according to prescribed legislation

Skills and Competencies    

• Good communication skills
• Co-ordination skills
• Decision making skills
• Networking
• Problem-solving skills
• Innovation
• Planning and organising

Deadline:11th January,2026