Secretary Job at The South African Breweries

• The Key Purpose of this role is to provide administrative support.

Key Roles and Responsibilities:

• Providing full secretarial support to the Plant Manager and Departments
• General secretarial functions such as typing, filing, answering telephone, taking minutes of meetings and office administration for the department
• Diary management for the Plant Manager and selected HOD’s, including setting up appointments and venues for the entire team
• Handling day-to-day queries and correspondence
• Cost Centre management, e.g. PR/POs on SAP and follow‑up of outstanding vendor invoices
• Preparing reports and presentations using Microsoft Office
• Planning and organizing meetings, teambuilding, communication sessions, workshops (in-house and off‑site)
• Ensuring logistical support for plant events

HR Administrative Functions:

• Cell phone administration
• O&G orders on SAP
• Bar Administration Manager (stock orders for the Bars)
• HR admin and filing
• Sending out time error reports to all departments
• PO creation and GL management
• Relocation assistance
• Ordering stationery, catering, and other supplies
• Managing ordering of cellular phones and laptops and following up on repairs
• Assisting team members with required administrative tasks

Key Attributes and Competencies:

• Good communication and interpersonal skills
• Self‑motivated and proactive
• Ability to work under pressure
• Accuracy and attention to detail
• Creative and innovative
• Professional image

Minimum Requirements:

• Grade 12 certificate
• Qualification in Secretarial field (advantageous)
• 2–3 years’ experience in a Secretarial or Administrative environment
• Fully computer literate in MS Office (Outlook, Word, Excel, PowerPoint)
• SAP experience essential