Job Summary:

• Responsible for identifying sources of supply, evaluating and selecting suppliers, negotiating contracts and managing relationships with suppliers. Negotiate certain contracts as delegated with commodity-specific suppliers providing procurement of materials and / or services for SAPO. Manages the timely and effective review of supplier proposals for price, delivery time and quality culminating in an effective selection of key suppliers. A key output of this position is to ensure value for money (price, quality B-BBEE and functionality).

Qualification:

• National Diploma (NQF Level 6) in the SCM discipline.

Experience:

• 4 Years procurement or category buying experience
• Understanding market trends and providing business insight
• Project Management

Key Responsibilities:

Sourcing and Contracting with Suppliers 

• Assess if there are opportunities for consolidation / SAPO leverage
• Assess if the Material demand is special / once off or recurring

Tendering Process (as per Procurement Process Requirement) 

• Receive / collect approved Memo / Business Case / Deviation, specification and evaluation criteria
• Open project folder on e line
• Develop and capture basic evaluation criteria
• Establish the CFST and obtain approved CFST mandate
• Schedule meetings and Submit evaluation criteria to Manager to support
• Prepare RFQ documentation, advertisement and project plan
• Publish advert
• Post all information in share drive
• Notify successful / unsuccessful / bidders and project owner

Evaluation of Bids/Quotes 

• Minute briefing sessions and obtain sign off
• Obtain bidders proposals from Document Management, register of bidders that paid for documentation and register of bidders responding to bid
• Prepare individual files for BEC members
• Prepare submission template for evaluation
• Evaluate bids in terms of price, functionality, B-BBEE
• Prepare submission with all supporting documents and hand over to manager
• Post all information on share drive

Document Management 

• Hand over the working file to Document Management – all information in file, numbered, signed off by head of Unit, registered
• Evaluate category spend in accordance with procurement plan / budget
• Category benchmarking

Skills:

• Excellent networking and communication skills (writing & verbal)
• Ability to conclude mutually beneficial deals through sound business process knowledge and effective negotiating skills
• Excellent client relations
• Analytical and above average numerical ability
• Project planning
• Bid / RFQ status tracking
• Risk Management
• Problem solving and conflict resolution
• Understands organisation’s functional interdependence
• High level of accuracy
• Computer literate
• High level research and data validation skills
• Reporting and monitoring of market trends