Temporary Contract Officer Job at Housing Development Agency (HDA)

Main Purpose: To manage and implement effective SCM policies and practices within the HDA.

Key Performance Areas:

Contract Management System:

• Conduct SCM compliance checking of contracts that have been awarded and contracts on
• the contracts register to ensure compliance with the SCM policy.
• Loading of contracts onto the contract management system.
• Maintain the contract register for tenders through updating the register with all contract
• changes monthly.
• Verify documents received against contract checklist.
• Follow up on outstanding contracts and all relevant documentation.
• Inform end users about contracts that are about to expire and action that must be taken.
• Compile letters of termination for contracts
• Update contracts register with all required information and make sure that the register is up to date at all times.
• Safekeeping and filing of all contracts (both physical and on system)
• Populate standard contracts and addendums with required information for approval.
• Ensuring that the addendums are fully signed by all parties
• Loading of approved contracts on Accpac and Document management system (TGIS).
• Compile the register for all procurement by other means (Single source, Sole Source, extensions and variations).

Supplier/Service Provider Management:

• Address any supplier database errors with the Procurement Administrator
• Approve the sharing of the HDA service providers and preferred suppliers with all HDA staff through the intranet.
• Manage the validity of compliance data for preferred suppliers through ensuring that relevant documentation is provided and updated annually.

Reporting and Administration:

• Draft reports as required including:
• BEE and SMME reports
• Contract register reports.
• Undertake all required administration as necessary.

Qualifications and Experience:

• Degree in Supply Chain, Logistics, Procurement or equivalent
• Minimum 3 years’ contract management experience
• Minimum 3 – 5 years public procurement experience
• Understanding of legislation that regulates the procurement of goods and services in the public sector.

Closing date for applications is 16 January 2026.