Executive Assistant Job at Absa Group Limited

Job Summary

The Digital Technology Cluster a division of the PPB Technology is looking for an Executive Assistant to provide comprehensive administrative and coordination support to the Executive team, ensuring efficient operations and delivery of strategic objectives.

Job Description

Executive Support

• Manage the executive’s calendar, including scheduling, rescheduling, and protecting focus time.
• Coordinate meetings, prepare agendas, and ensure all required documents are available.
• Screen, prioritise and respond to emails, calls, and messages on behalf of the executive.
• Prepare briefing packs and consolidate information for leadership engagements.

Administrative & Office Management

• Organise travel, accommodation, itineraries, and logistics.
• Process expense claims, vendor requests, and procurement needs.
• Maintain filing systems (digital & physical) ensuring documents are accessible and compliant.

Meeting & Project Coordination

• Organise leadership forums, business reviews, and team meetings.
• Capture minutes, decisions, risks, and action items; ensure follow-through and updates.
• Assist with small projects or workstreams
• Support preparation of presentations, reports, and dashboards.

Confidentiality, Governance & Professionalism

• Handle sensitive information with absolute confidentiality.
• Uphold organisational policies, governance standards, and compliance expectations.
• Represent the executive with professionalism in tone, conduct, and communication.
• Maintain high levels of discretion, emotional intelligence, and adaptability.

Education

National Certificate: Information Technology

End Date: January 22, 2026