Planning & Scheduling Co-Ordinator Job at IIE Rosebank College

 Job Purpose:

• Under the management of the Head of Academic Operation, this position is responsible for all campus timetabling logistics and assessment venue planning. This includes the drafting and management of the teaching timetable in an efficient manner and ensuring that the campus accommodation schedule covers all programmes offered on campus.

 Duties & Responsibilities:

• Coordinate lecturer budget planning by communicating student group plans to the academic team.
• Manage venue allocation for academic activities, assessments, and ad hoc campus events.
• Liaise with Facilities to address venue issues and ensure classroom readiness.
• Plan and manage assessment and teaching timetables, including lecturer allocation and timetable updates.
• Ensure accurate capture and communication of timetable information to students and lecturers.
• Manage attendance registers, including printing, capturing, monitoring, and filing.
• Support programme operations, including special academic events and supplementary sessions.
• Act as a liaison between capacity planning, timetabling, programme managers, and academic teams.
• Support post-assessment queries and corporate offer logistics.
• Assist with campus projects and events such as graduations and open days.
• Ensure compliance with POPIA and institutional policies.
• Collaborate with campus stakeholders to support efficient operations and enhance the student experience.

Minimum Requirements:

Qualifications

• National Diploma/Advanced Certificate (NQF Level 6)
• Advanced Diploma or Degree (NQF Level 7) is advantageous

Experience

• Minimum of 2 years administrative experience (Ideally with timetabling experience)

 Key Competencies:

• Ability to manage time effectively. 
• Attention to detail.
• Customer service orientated.
• Ability to effectively cope with change.
• Deadline-orientated and can work well under pressure. 
• Be able to work in a team environment.  
• Effective communication skills 

Closing Date 22 January 2026