Performance Monitoring and Reporting Administrator X 2 Posts [Ref. 1930/33] Job at ETDP SETA

Job Purpose:

• To provide administrative and technical support in the execution of the day-to-day organisation of performance monitoring, reporting, and evaluation functions. This includes assisting with data collection, verification, consolidation, and reporting to ensure compliance with departmental and national performance frameworks, such as the GWM&E system, the Medium-Term Development Plan (MTDP), the Annual Performance Plan (APP), and Operational Plans. Additionally, provide support in monitoring and evaluating programme performance against set targets. The successful incumbent will report directly to the Monitoring and Evaluation Specialist and is expected to develop strong working relationships with both internal stakeholders and external partners. The position is based at the ETDP SETA Head Office in Johannesburg.

Minimum Requirements

• Matric / Grade 12 (NQF Level 4) and National Diploma (NQF Level 6) in Business Administration/Management or Public Management
• At least 2 years of performance, monitoring, and evaluation-related administrative experience, preferably in data management, performance reporting, or administrative support in a monitoring and evaluation environment within the public sector or public entity.
• Experience in data extraction, conversion, and analysis to support performance monitoring and reporting.
• Knowledge of DPME and DHET performance reporting frameworks and systems will be an advantage.
• Knowledge of the Skills Development legislation and related regulations.
• Sound understanding of monitoring and evaluation principles, methodologies, and practices.
• General understanding of database management and system integration/interfacing
• Basic experience and understanding of the Government-Wide Monitoring and Evaluation System (GWMES).
• Familiarity with national frameworks and plans such as MTDP, APPs, SPs, and Operational Plans
• Knowledge of Batho Pele principles and Public Finance Management Act (PFMA).
• Proficient in MS Office (Word, Excel, PowerPoint) and familiarity with database/reporting tools.
• High level of attention to detail and accuracy in data handling and reporting.
• Ability to work under pressure and meet deadlines under challenging circumstances.
• Excellent communication skills (both oral and written), with strong interpersonal and organisational abilities.
• Ability to work independently and collaboratively in a fast-paced environment.

Duties and responsibilities

• Collect, capture, and maintain performance information data in line with DPME’s performance monitoring systems.
• Assist in coordinating performance reporting activities across business units.
• Support the preparation of monthly, quarterly, and annual organisational performance reports.
• Assist in compiling relevant reports and performance feedback mechanisms to evaluate project performance and share best practices.
• Collaborate with the Data Analyst to perform data analysis, validation, and reconciliation of data submissions (e.g., quarterly performance reports, learner MIS, files).
• Identify data gaps, errors, and recommend systems or process improvements.
• Support the implementation of the M&E Plan, including development of related processes and reporting activities.
• Maintain M&E-related databases and systems (e.g., AIMS, eQPRS, internal dashboards).
• Ensure all performance evidence and reports are correctly filed (electronically and physically) and comply with POPIA
• and internal records management policies.
• Provide logistical and administrative support for M&E workshops, performance reviews, training, and audits.
• Manage internal audit requests and facilitate the submission of validation reports to the CEO and DHET.
• Coordinate communication and collaboration between the PM&R Unit and other internal/external stakeholders.
• Provide overall administrative and clerical support to ensure the efficient functioning of the PM&R Unit.
• Perform any other related administration duties as delegated by the Line Manager.