Supply Chain Management Specialist [Ref. 1930/31] Job at ETDP SETA

Job Purpose:

• The SCM Specialist will develop and maintain the supply chain management system and oversee the overall supply chain management operations, including demand, acquisition, logistics, disposal, performance, and risk management. The incumbent will also review the supply chain management performance and make recommendations to improve the efficiency and effectiveness of the supply chain. The successful applicant will be based in the ETDP SETA Offices in Johannesburg and will report to the SCM Manager.

Minimum Requirements

• A Bachelor’s Degree (NQF 7) in Supply Chain Management or Logistics Management or Procurement Management or Purchasing Management.
• A postgraduate degree (NQF 8) in Supply Chain Management or Logistics Management or Procurement Management or Purchasing Management would be an added advantage.
• A professional membership with CIPS would be an added advantage.
• Minimum of five (5) years relevant experience in a Supply Chain Management environment in procurement or sourcing processes and in Contract Management roles, of which three (3) years must be at the management level in the public sector or public entity procurement environment.
• Knowledge and understanding of Supply Chain Management, internal controls, budgeting, and internal and external audit processes.
• Extension experience in contract management, financial analysis and procurement process.
• In-depth specialist knowledge of regulatory frameworks such as PFMA, National Treasury Regulations, Preferential
• Procurement Policy Framework Act (PPPFA), PPR, B-BBEE Act and Supply Chain Management Framework and other legislation impacting the organisation’s compliance requirements.
• Extensive experience in logistical support, market research, preferential procurement, and Bid committee processes and practices.
• Advanced computer skills (Microsoft Packages) with high written and verbal communication skills.
• Ability to interact with people at all organisational levels and maintain professional relationships with all stakeholders.
• The ability to communicate effectively and efficiently at all levels in the organisation, both in writing and orally.
• Ability to analyse situations and arrive at the best possible solutions.
• Ability to work in a fast-paced environment and meet tight deadlines
• Negotiation Skills, mediation and diplomacy to eliminate conflicts
• The ability to work in a team of people at various levels for optimal goal achievement.

Competencies, Personal Attributes and Skills required

• Business acumen with a solid understanding of business ethics and how supply chain functions align with the organisation’s overall strategy
• Analytical thinking and planning
• Management and supervision skills.
• Interpersonal skills to interact with people at all levels in the organisation and maintain professional relationships with all levels of stakeholders.
• Problem-Solving with the ability to identify issues, analyze data, and find swift, effective solutions to supply chain challenges.
• Time management and teamwork.
• Interpersonal relations skills, adaptability and flexibility.
• Confidentiality, ethics, integrity and professionalism
• Decision-making, creativity/Innovation, conflict management and negotiation skills that best benefit from deals with suppliers and partners.
• Excellent facilitation, presentation and report writing skills.
• Sound report-writing skills.

Duties and Responsibilities

• Oversee the development and consolidation of the Demand Management and Procurement Plans for the ETDP SETA.
• Review procurement requests to ensure alignment with the approved Annual Procurement Plan and availability of budget.
• Manage the implementation of Supply Chain Management processes, including Demand Management, Acquisition Management, and Logistics Management.
• Oversee procurement of goods and services, assets, resources acquisition and optimisation in the organisation.
• Identify the preference points system and appropriate goals per commodity in terms of the preferential procurement policy and objective.
• Oversee that an effective bid/quotation process is implemented and maintained in accordance with the ETDP SETA policies and procedures and compliant with applicable legislative requirements.
• Coordinate the placement of the advert and all required documents on the ETDP SETA website, Government Gazette and relevant media.
• Coordinate the bid briefing session when required.
• Establish guidance in the implementation of the ETDP SETA sourcing strategy.
• Manage the ETDP SETA Prospective Provider Database
• Participate and provide appropriate support and advice to the Bid Specification and/or Evaluation Committee.
• Formulate and monitor SCM policy implementation and reforms in the SCM environment.
• Conduct reference and compliance checks on the recommended providers by the BEC.
• Report on supply chain management information as required to internal and external stakeholders and liaise with internal and external stakeholders.
• Develop and oversee the implementation of the Supply Chain Management (SCM) performance monitoring and evaluation system.
• Manage and respond to bid-related queries, including publishing query summaries on the official website.
• Compile and maintain accurate monthly and quarterly SCM reports in compliance with National Treasury and
• Department of Higher Education and Training (DHET) requirements.
• Coordinate and support audit processes by ensuring timely submission of required documentation to the AuditorGeneral and internal auditors.
• Lead and manage the SCM Unit, including staff supervision and implementation of the performance management system.
• Any other ad hoc duties as assigned by the SCM Manager as and when needed.