2 weeks ago
Job title : Driver/Messenger X 2
Job Location : Western Cape, Cape Town
Deadline : October 17, 2024
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Key performance areas.
Messenger services
- Collect correspondence from respective government institution, verify against the list before collection and acknowledge the receipt.
- Deliver packages or messages on time.
- Handle packages and documents with care.
- Drive delivery truck to the destination.
- Reconcile packages at recipient’s location.
- Maintain communication with destination and point of departure.
- Obtain receipts or signatures for deliveries and documentation.
- Maintain records of daily visits in the logbook.
- Sort deliverable items in accordance to delivery route in order to ensure maximum efficiency.
- Confirm deliveries by checking into the office after each delivery.
- Deliver the documents to document services for them to distribute in line with the SOP.
- Plan efficient routes prior to setting out on a delivery mission.
Administration
- Monitor and make sure that requests for copying or binding are executed efficiently and timeously.
- Monitor the availability of messenger services for delivery of items to financial institutions, Government departments, clients, etc. at all times.
- Ensure that archiving of scanned files and documents is done in accordance with the National Archives Act as well the RAF’s RM strategies and objectives.
- Sort documents according to documents class and insert.
- Forward the transfer (Metro-file) and requests for inactive records to the Records Manager.
- Prepare and capture records to be transferred to the offsite storage, forward to Records Management and maintain a log of records sent off-site storage.
- Receive records file index spread sheet and keep track of all the updates for records stored off-site.
- Maintain an inventory of the department’s records, showing each record series title, file plan reference number, and retention period as listed on the Records Retention Schedule (RRS).
- Complete the final disposition log/ register that have been destroyed.
- Monitor that the postal service facility in the branch is operating effectively at all times.
- Efficient and timely document binding service.
Transportation
- Load and unload organisation’s merchandize.
- Transport products, materials, and staff securely to areas where they are needed.
- Recognise electrical and mechanical faults and report to Facilities manager.
Vehicle, machinery and equipment maintenance.
- Perform daily pre trip and post trip vehicle inspection to ensure safety standards are adhered to.
- Ensure that the copying and binding machines are maintained in working order,
Reporting
- Report vehicle, machinery and equipment defects, accidents, traffic violations, damage to the vehicles or loss of equipment.
- Ensure vehicle is always in good condition.
- Provide log books in line with the Fleet Management Policy.
- Reporting of unexpected delays.
- Report on the maintenance of the franking machine in terms of technical maintenance and the loading of money.
- Report on major equipment faults requiring service provider attention immediately to supervisor.
Process incoming/ outgoing mail and mail batching
- Receive, register and stamp incoming and outgoing correspondence.
- Separate incoming documents and faxes and sort according to destination.
- Ensure files, correspondence and all other documentation is files according to established policy and procedure.
- Prepare outgoing mail for posting, bulk mailing and bulk distributions.
- Record details of all registered mail and Docex Tracker mail.
- Declare monies received and capture in register.
- Prepare check addresses and ensure Docex is sent to Docex, Normal and Registered mail to the post office.
Qualifications and experience
- Matric or Grade 12 certificate
- A valid code 10 (EC1/EC) driver’s license.
- Professional Driver’s Permit.
- At least 1 year’ experience in a driving/messenger services environment.
Technical and behavioural competencies
- Ability to assess condition/ road worthiness of motor vehicle to ensure safety of self and passengers.
- Knowledge of principles and methods of moving people and goods or equipment.
- Communication.
- Planning, organisation and coordinating,
- Personal mastery.
- Emotional wisdom and decision making.
- Ethics and values.
- Client service orientation.
How to Apply for this Offer
Interested and Qualified candidates should Click here to Apply Now
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