Summary of Job
The Human Resources Administrator plays a pivotal role in the efficient functioning of the HR department, managing various tasks related to scheduling,employee data, payroll, reporting, and general HR administration.

• Allocate/change employee shifts as needed.
• Create and manage employee rosters.
• Add new employees to the system on their start date.
• Process terminations.
• Clear warnings/errors in the HR system.
• Input leave requests into the system.
• Enrol fingerprints for employees.
• Monitor daily reports for accuracy and compliance.
• Daily monitoring of duplications in HR records.
• Ensure the HR system is configured correctly for efficient and accurate report generation.
• Generate periodic HR reports relating to attendance, leave, clocking etc.
• Full payroll file preparation for payroll processor
• Capturing of employee payroll related data on excel for payroll processor.
• Preparation of onboarding for new hires
• Orientation and Induction for new hires
• Issue increase letters and verify sick notes.
• Handle tasks related to UIF, IOD, labour inspections, and health and safety inspections.
• Record and distribute minutes of meetings.
• Individually envelop payslips.
• Maintain daily filing of HR documents.
• Address staff salary queries and uniform queries.
• Handle IR queries.
• Manage contract renewals and issue appointment letters.
• Undertake ad hoc duties as needed, ensuring flexibility and responsiveness to the HR department’s requirements.
• Conduct recruitment for DC staff.

Qualifications & Experience

• Matric Certificate
• Tertiary Qualification in HR or a related field
• Minimum of 3 years holding a Human Resources position
• Payroll Processing experience advantageous
• Microsoft Outlook
• Microsoft Word
• Microsoft Excel (Advanced)

Technical Experience

HR Information Systems (HRIS):

• Proficient in using HRIS software for data management, employee
• records, and payroll processing. Ability to navigate and utilize different modules within HRIS to perform
• tasks such as rostering, leave management, and reporting.

Data Analysis and Reporting:

• Experience in analysing HR data to generate reports, identify trends, and provide insights.
• Proficiency in using tools like Microsoft Excel or specialized HR analyticssoftware for data manipulation and reporting.

Regulatory Compliance:

• Familiarity with labour laws, regulations, and industry standards relevant to HR administration.
• Ability to ensure HR processes comply with legal requirements, including terminations, leave policies, and record-keeping.

Documentation and Record Keeping:

• Strong organizational skills to maintain and organize employee records, contracts, and other HR documentation.
• Experience in ensuring the confidentiality, accuracy, and completeness of personnel records.

Key Performance Areas

• Payroll File Preparation
• Recruitment
• Contract Renewals
• Database management
• Clocking System Administration
• Filing