1 week ago
Job title : Human Resources Administrator
Job Location : KwaZulu-Natal,
Deadline : October 20, 2024
Quick Recommended Links
Job Advert Summary
Requirements
- National Diploma (Human Resources)
- 2 – 3 years relevant experience in HR Administration
- 2 – 3 years’ experience in FMCG industry advantageous
- Business English: Fluent
- Computer literacy (Intermediate)
Competencies
- Proactive and action orientated
- Maintains high standards
- Achieves Results Effectively
- Customer orientated
- Approaches situations with an open mind and solves problems creatively
- Displays resilience, determination and flexibility
- Must be a team player
- Collaborate with others to achieve a common objective
- Commitment and motivation
- Interpersonal effectiveness
- Administrative capabilities
- Thinking and reasoning logically
- Communicates effectively
Duties and Responsibilities
PROCESS EMPLOYEE BENEFIT ADMINISTRATION
- Capture all employee additions, amendments, terminations and claims on service provider portals
- Verify records on supplier portals and keep internal claim and other recordkeeping up to date
- Submit group scheme claims, home loan applications, medical aid withdrawals and membership changes, disability and death claims via email correspondence
- Capture deduction changes on payroll and ensure that employer contributions and payroll deductions are processed accurately and timeously
- Assist with required communication and administration to ensure successful finalisation of all employee queries
- Assist with the processing of conversions, administration and communication with employees on pensioners’ payroll
- Assist to distribute and collate communication and documentation to and from branch HR departments
- Assist with the compilation and storage of records, reports, and documentation in accordance with legislative requirements eg. POPIA and Pensions Act
PROCESS PAYROLL INPUT
- Capture input on payroll system for respective branches and third parties
- Perform calculations according to input received and capture input in the systems
- Ensure master data integrity and accuracy of payroll data/records (electronic & manual)
- Control input by checking dummy payslips for accuracy in order to rectify if necessary and process in payroll
- Assist with required communication and support to ensure successful resolution of all payroll queries
- Provide support to branches and assist employees and HR users with payroll and system related queries
- Provide assistance with the packing and shipping of monthly employee payslips and other branch documentation
PROVIDE HR SYSTEMS SUPPORT
- Provide first line HR systems support to all regional HR systems users (budget, Performance Management etc.)
- Provide first line HR systems support to all branch Manager Self Service (MSS) and ESS system users
- Provide full support and back-up function for all HR System functionality
- Perform troubleshooting and system problem-solving
- Resolve or escalate all systems user queries and close Jira Service desk calls
PROVIDE HR ADMINISTRATION SUPPORT
- Assist Branch HR Administrator with admin functions relating to employee engagements, changes and terminations
- Assist to administer the national personnel budget process, and the management of all branch budget changes
- Provide general HR administration and reporting support as required by the team
- Prepare presentations and ad-hoc reports upon request
- Provide accurate management information upon request
SUPPORT INTERNAL AND EXTERNAL AUDIT PROCESSES
- Perform system and payroll data audits (electronic & employee files) to ensure Employee Master data integrity
- Collate, verify, track and provide feedback to branches on all monthly audits
- Support payroll, HR and Systems teams with annual payroll processes (external auditors)
PROVIDE GENERAL ADMINISTRATIVE SUPPORT
- Assist with the preparation and publishing of policies and communications to stakeholder
- Arrange and distribute medical aid cards and medical aid bags to members
- Act as stand-in for all Benefit, HR Admin and Payroll team members when required
- Prepare presentations and ad-hoc reports upon request
- Provide accurate management information upon request
- Assist management with travel and meeting arrangements
- Provide any general administrative assistance required with projects and ad-hoc requests
How to Apply for this Offer
Interested and Qualified candidates should Click here to Apply Now
- Human Resources jobs