4 weeks ago
Job title : Academic Operations Officers
Job Location : Gauteng, Johannesburg
Deadline : October 24, 2024
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Duties & Responsibilities:
Student Registration and Admissions
- Planning and oversight of the Registration Process.
- Ensure that online registration is complete and correct and all relevant sections are signed.
- Resolve all registration queries for all Online Students.
- Create and maintain student records both digitally and hard copy.
- Ensure all relevant supporting documents are uploaded on the Student Information System (SIS).
- Ensure all documents are uploaded on SIS.
- Maintain and control a proper filing/archiving system.
- Admissions approval of all students.
- Ensure student is registered and enrolled correctly.
- Responsible to ensure compliancy with the relevant IIE Policies in terms of admission criteria.
- Adheres to (IIE) Policies and Processes
- Processing all documentation.
- Liaise with appropriate stakeholders on all Admission Queries, i.e.
- Contract Cancellations, De-Registrations, Course Changes, Refund Applications.
- Credit or billing related queries; fee credits, cancellations, registrations, bursaries, sponsorship of students and students transferring.
- Processing all changes in terms of the course.
- Responsible for student Inter-campus transfers and all other transfers.
- Process all in-coming and out-going transfers including academic records and -working closely with the relevant staff at the other campuses.
Assessment Process
- Online assessment platform management (OAP)
- Verifying the correctness of received assessment timetables.
- Allocation of venues for summative assessments.
- Ensuring that Invigilators are trained and allocated to assessment venues.
- Keeping assessment Log Sheets up to date and ensuring that lecturers return marked scripts and completed Mark Sheets.
- Verifying that Mark Sheets correspond with marks on assessment books / Grade Roster report from LMS System.
- Manage assessment timelines (marking and release timelines).
- Managing the process for capturing and verification of marks.
- Managing the moderation process both internal and external.
- Resolve all assessment related queries within agreed timeframes.
- Manage all assessment communication.
- Distribution of Memorandum’s according to policy.
IIE RC Assist
- Liaise with appropriate stakeholders on all Admission Queries, i.e.
- Contract Cancellations, De-Registrations, Course Changes, Refund Applications.
- Credit or billing-related queries; fee credits, cancellations, registrations, bursaries, sponsorship of students and students transferring.
- Processing all changes in terms of the course –
- Responsible for student Inter-campus transfers and all other transfers.
- Process all incoming and outgoing transfers including academic records and -work closely with the relevant staff at the other campuses.
Administration
- Liaise with appropriate stakeholders on all Admission Queries, i.e.
- Contract Cancellations, De-Registrations, Course Changes, Refund Applications.
- Credit or billing-related queries; fee credits, cancellations, registrations, bursaries, sponsorship of students and students transferring.
- Processing all changes in terms of the course –
- Responsible for student Inter-campus transfers and all other transfers.
- Process all in-coming and out-going transfers including academic records and -working closely with the relevant staff at the other campuses.
Certification
- Liaise with appropriate stakeholders on all Admission Queries, i.e.
- Contract Cancellations, De-Registrations, Course Changes, Refund Applications.
- Credit or billing related queries; fee credits, cancellations, registrations, bursaries, sponsorship of students and students transferring.
- Processing all changes in terms of the course –
- Responsible for student Inter-campus transfers and all other transfers.
- Process all in-coming and out-going transfers including academic records and -working closely with the relevant staff at the other campuses.
Minimum Requirements:
Qualifications
- Advanced Certificate / Diploma / Occupational Certificate Level 6 (NQF Level 6) in Secretarial / Administration – Minimum
- Degree/Diploma (NQF Level 7) qualification in Administration or related field – Ideal
Experience
- Administration Experience (3 – 5 Years)
- First-Level Management experience (1 Year)
- Online Assessment Platform Experience (1-2 years)
How to Apply for this Offer
Interested and Qualified candidates should Click here to Apply Now
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