3 weeks ago
Job title : Site Supervisor – Gqeberha
Job Location : Eastern Cape,
Deadline : October 26, 2024
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Purpose of the Job
- The Site Supervisor represents Value Logistics on-site by efficiently managing the costs and fleet and making sure the customer receives the best possible service regarding deliveries.
Key Responsibilities
Operational duties
- Supervise and control staff attendance registers and absenteeism, ensuring that the optimal staff function is available on-site
- Co-ordinate any site staff requirements with the Labour Broker and Key Account Manager
- Ensure that site staff hours are correctly captured on Wage Keep
- Co-ordinate, supervise and control all fuel-related processes in terms of bowser control, refuelling, fuel consumptions, EDC/Ned fleet Cards and reconciling of fuel usage schedules
- Ensure that the overall fleet condition meets the requirements set out in the SEC Manual
- Co-ordinate and control daily vehicle route planning, loading and offloading, customer documentation handover and dispatching of drivers
- Ensure all documentary and outlined processes are adhered to concerning Accident Claims/ Product Claims and Breakdowns
- Communicate effectively with the Key Accounts Manager relating to all operational and distribution activities
- Conduct driver/customer-related training for on-site staff with regard to customer and value processes and procedures
- If required, conduct daily handover to the Nightshift Supervisor or a responsible party in your absence
- Co-ordinate and supervise the completion of pre and post-trip vehicle inspections, logbooks, workshop bookings, COFs and vehicle transfers
- Control of Adhoc vehicle requirements
- Ensuring that all driver documentation is valid and updated timeously in terms of PDPs, driver’s licenses and any required endorsements
- Controlling the usage and issuing of all on-site staff PPEs and uniforms as required by site
- Managing staff machine/equipment operator licenses
- Ensure vehicle tracking is operational on all vehicles and that defective units are booked into workshop for repair
- Ensure housekeeping is in order and the value workplace is always clean and tidy
- Dispatch deliveries from the Trackmatic system and manage drivers’ route adherence on Trackmatic
- Management of abnormal vehicle fleet and loads daily
Administrative duties
- Ensuring the compilation and completion of operational reports: Daily Log, Utilisation Report, Absenteeism Report, Vehicles in Workshop Report, Fleet Checklist, Weekly Site Report, Fuel Consumption Report, Vehicle Tracking Reports,
- Embrace Usage capture
- Preparing schedules for billing purposes
- Co-ordinate and control the issuing of all petty cash, related documentation, claims and reconciliations
- Supervise the completion, handover and signoff of all customer-related documentation
- Supervise the completion of monthly contracts and billing
Administrative duties
- Construct and maintain strong customer relations by ensuring customer service levels are realised
- Supervise and monitor all customer’s identified KPIs and service levels to ensure all targets are met
- Compile and present any customer-required KPIs, reports, operational feedback and operational constraints
Minimum Requirements
- Grade 12 (Matric)
- Fully computer literate (MS Word, Excel, Outlook)
- 3-4 years of relevant working experience in the industry
- Excellent interpersonal and communication skills
How to Apply for this Offer
Interested and Qualified candidates should Click here to Apply Now
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