Assistant Director: Office Manager (Office of the Principal) needed at Department of Higher Education and Training

REQUIREMENTS:

• Grade 12 certificate or equivalent.
• Recognised National Diploma (NQF 6) in Office Management and Technology/Public Management or related qualification.
• Advanced experience in the development of policies/implementation strategies.
• Practical experience in Office Management and Technology/Public Management.
• A post-graduate qualification in the relevant field/s will be an advantage.
• 3-5 years’ relevant experience in a strategic planning and administration environment.
• Knowledge of Public Service legislations and policies.
• Knowledge of PSET (Post-School Education and Training).
• Knowledge and understanding of the TVET (Technical and Vocational Education and Training) / CET (Community Education and Training) Administration.
• Understanding of the Higher Education sector will be an added advantage.
• Understanding of corporate governance.
• Understanding of cost centre budgetary, expenditure, and cash flow management.
• Knowledge of Employment Equity Act, Public Service Regulations, Public Service Act, Labour Relations Act, and any other related legislation.

DUTIES:

• Render administrative/executive support services in the office of the principal.
• Provide secretariat support to the College Council, Council Committees, Academic Board, Senior Management, and other external stakeholders.
• Provide strategic management, monitoring, and evaluation services.
• Oversee and maintain logistics within the office of the principal.
• Arrange all meetings (Sub-committee, Council, EXCO, and other external stakeholders).
• Arrange all Academic Board and Academic Board Committee meetings.
• Arrange and support training interventions.
• Coordinate the décor layout, food service, invitations, and media protocol requirements for college-hosted functions.
• Maintain stock of standard forms and stationery.
• Develop agendas and write minutes for college meetings and forums.
• Manage records management.
• Manage all human, financial, and other resources of the unit.
• Ensure completion of performance agreements by all employees in the unit.
• Supervision of staff.