Job title : Document Contoller – Centurion
Job Location : Gauteng, Centurion
Deadline : November 01, 2024
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KEY PERFORMANCE AREAS
Document Management
- Ensure the accurate and timely processing of documents such as creation, review, approval, distribution, and archiving.
- Maintain a centralized and organized document control system to ensure quick retrieval and version control.
- Ensure documents conform to Legal Requirements and Protocols
Compliance and Quality Assurance
- Implement and enforce document control procedures to ensure adherence to regulatory requirements and company standards.
- Conduct regular audits to verify compliance with document control policies and procedures.
Communication and Coordination
- Facilitate communication between departments or project teams regarding document status, revisions, and approvals.
- Coordinate with stakeholders to ensure documents are reviewed and approved within specified timelines.
Training and Support
- Provide training and support to staff on document control procedures, software systems, and best practices.
- Act as a resource for document management-related queries and issues.
Continuous Improvement
- Identify opportunities for process improvements within the document control function.
- Recommend and implement enhancements to document management systems and procedures.
Reporting and Documentation
- Generate reports on document control metrics such as document status, overdue actions, and compliance issues.
- Maintain accurate records and logs of all documents processed and actions taken.
QUALIFICATION AND EXPERIENCE
- Grade 12 or equivalent
- National Certificate/Diploma in Administration
- Certificate in Document Control (Advantageous)
- 5 years’ experience in data management and or other information systems
- Computer literate
- ISO 9001:2015 internal auditor
- Experience of Electronic Document Management Systems is vital.
- Experience of administrative and clerical procedures and systems such as word processing/Microsoft tools, managing files and records, designing forms/templates, and other administrative
KNOWLEDGE & BEHAVIOURAL COMPETENCIES
Knowledge:
- Thorough understanding of electronic and paper filing / storage and storage conditions.
- Understanding of ISO 9001 principles.
- Understanding of basic principles of Engineering / Procurement / Construction and Project Management documents.
- Knowledge of administrative and clerical procedures and systems such as word processing / Microsoft tools, managing files and records, designing forms / templates and other administrative processes.
Skills:
- Strong IT skills in MS Office (Outlook, Excel, Word & Power Point)
- Electronic Document Management System (EDMS) Service Orientated (/Customer responsiveness)
- Strong administrative skills
How to Apply for this Offer
Interested and Qualified candidates should Click here to Apply Now
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