Sheq Adminstrator needed at VKB Group

Job Description

• Responsible for the support function of QHSSE at GFC by performing administrative duties related to planning, directing and coordinating activities and process to ensure conformity with agreed requirement. Perform admin-related tasks within the framework of the QHSSE Management System in line with Standard Operating Procedures.

Job requirements

• Grade 12 or NQF Level 4 equivalent.
• National Diploma in Safety Management.
• Safety and Management Training Course (SAMTRAC).
• 3 Years’ experience in similar role.
• Advanced Microsoft Office including Advanced Excel.
• Prior experience using SharePoint desired.
• Knowledge of QHSE Management systems.
• Hazard Identification and Risk Assessment.
• Food Safety Management Systems experience required.
• Some experience within the Poultry Abattoir environment required.
• A willingness to work shift and overtime including on weekends and public holidays.

Duties and responsibilities

• Documentation (Control, file and administer).
• QHSSE monthly reports consolidation.
• Assist with the QHSSE induction training.
• Taking of minutes of meetings held related to QHSSE.
• Maintain all legal and QHSSE function documents.
• All complaints and compliments are logged, investigated and feedback given.
• Manage ALL TIMS/ QHSSE-related systems and software solution as required,
• Maintaining and updating health and safety records and documentation.
• Assisting with the development and implementation of QHSSE programs and policies.
• Control and monitor all reports: correspondence and filing for QHSSE function teams according to each task order and information received.
• Administer all files, documents and records for filling according to each member of the QHSSE function team responsibilities.
• Obtain and record all QHSE records.
• Ensure all documentation is in accordance with GFC requirements, standards and procedures.
• Plan safety walk inspections.
• Ensure scheduling of these visits.
• Ensure reports for sites or audits conducted.
• Ensure actions identified are taken, corrected, and prevented.
• Assist with implementation and maintenance of the QHSE Management System in accordance with SANS, ISO and other requirements identified by the company.
• Liaise with staff and outside organizations in areas concerned with QHSE under direct supervision of the SHEQ Manager.
• Assist with the development and delivery of QHSSE training programs.
• Assisting with the preparation of reports and presentations related to QHSSE initiatives.
• Ensuring compliance with applicable QHSSE regulations and standards.
• To assist with identification and the correction of any deficiencies in the Management System and to monitor their effectiveness in the light of changing technologies and changes in Legislation.
• Any other duties as may be required by line manager.
• Any other duties as may be required by line manager.

Skills and Abilities required

• Thorough knowledge of ISO 22000, ISO 14001 and OHSAS 18001.
• A working knowledge of ISO 18000 plus 45001 certification requirements.
• Incident Investigation: able to coordinate accidents and qualify incident investigations and Root Cause Analysis (RCA).
• Environmental and legal requirements with Occupational Health and Safety Act 85 of 1993 and National Environmental Management Act No. 107 of 1998.
• Good typing/ keyboard skills and proficiency in using MS Package.
• Able to converse clearly and concisely over the phone, and face-to-face.
• Able to plan and prioritize own workload efficiently.
• Ability to work on own initiative, whilst contributing to team goals.
• Reporting Writing skills.
• Quality-orientated.
• Must be a team player.
• Accuracy and attention to detail.
• Good communication skills.
• Problem solving.