1 week ago
Job title : Programme Coordinator – Ref: HDA PCNW002
Job Location : North West,
Deadline : November 08, 2024
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Key Performance Areas:
Programme office support Management
- Develop and implement office management systems that facilitate in the smooth operation of the office and support a pleasant working environment
- Assisting with the logistics of site office set up and maintenance requirements ate these offices
- Managing office procurement requirements
- Design and implement business continuity procedures to ensure business stability in the event of a crisis
- Attend to health and safety requirements within the office environment.
Document Management
- Facilitate the gathering of relevant information and reports of each programme
- Oversee storage and maintenance of existing documents within the document management system.
- Provide training to users e.g. project teams, Project administrator’s on usage of electronic version of the document management system.
- Monitor and update store information and data.
- Maintain database of service providers, clients and other key stakeholders.
Reporting
- Compile regular Technical Status Report.
- Complete electronic document management system reporting.
- Develop Office Business dashboard/scorecard.
- Develop and Complete Learning s (lessons learnt) Report where / when required.
- Compile Expanded Public Works Report (EPWP) Reports where / when required.
- Compile Portfolio Management Office (PMO) Reports where / when required.
- Complete Programme Project Reports, spreadsheet and presentations.
- Generate/Compile reporting files (soft copy and hard copy when required.
Knowledge Management
- Coordinate and monitor framework for documenting learning’s/lessons learnt. (Quarterly reporting)
- Monitoring and evaluation of information from various departments within the programmes
- Provide quality analysis of information from departments to provide relevant reports, proposals and recommendations to Regional Manager/Head: National Programme Design and Management.
General Programme operational support
- Ensure new staff receive induction and orientation training and all details are loaded on the relevant HR and HDA Systems.
- Creation and implementation of a system that create accessible information to all users within the various programmes.
- Provide operational and administrative support to the regional offices when required.
- Maintaining a diary and meeting schedules management for the Regional Manager / Head: National Programme Design and Management.
- Liaison and facilitation of relationships with stakeholders including service providers and government officials with Regional Manager / Head: National Programme Design and Management.
- Sourcing and booking venues and meetings rooms when required.
- Ensure set-up for critical meetings are in order i.e. tools, documentations, projectors etc.
- Coordinate all the teams travel, accommodation and conference arrangements.
- Drafting, receiving approvals and distribution of relevant documentation (agenda’s, minutes, report, presentations etc.)
- Participate and coordinate the management the management of budget utilization (availing the accurate budget general accounts).
- Coordination of meetings when required (invitation, agenda, venue, minutes, attendance register etc.
Qualifications & Experience
- Minimum relevant NQF level 6 qualification.
- Relevant Admin or Business Administration qualification (National Diploma) is required.
- 5-8 years of experience in similar role is required.
- Competent in MS Office package, Outlook, Excel, PowerPoint, Project and Word is required.
- Experience in basic office management will be added as an advantage.
How to Apply for this Offer
Interested and qualified candidates should apply using the Apply Now button below.
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