Personal Assistant Company Secretary Office (8861) needed at The South African Broadcasting Corporation

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Job title : Personal Assistant Company Secretary Office (8861)

Job Location : Gauteng,

Deadline : November 08, 2024

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DUTIES AND RESPONSIBILITIES

OFFICE MANAGEMENT

  • Establish and maintain good relations with all staff, management, and stakeholders
  • Planning, organising and scheduling the Company Secretary diary including electronic diary management, scheduling of meetings and calendar events.
  • Manage changes, actions and reminders
  • Ensure that all correspondence for noting and approval by the Company Secretary is administered timeously
  • Coordinating and monitoring of the office resources to ensure that all is in working order.
  • Effective handling of client complaints and enquiries.
  • Ordering stationery, and any consumables required by the Office of Company Secretary
  • Co-ordination meetings with internal and or external stakeholders.
  • Management of all office expenses.
  • Provide Support to office of the Company Secretary inclusive of Administration and logistical support
  • Attend to any outstanding actions resulting from meetings arranged and/or attended
  • Coordinate the timeous receipt of Board and Exco packs for these meetings
  • Screening all calls to Office of the Company Secretary, and connects or redirect as necessary.

 LOGISTICAL ARRANGEMENTS

  • Processing of information system for approval.
  • Arranging and coordinating of all special events/ functions/ seminars/ conferences/ workshops.
  • Coordinating all logistical arrangements (including flights, car hire, accommodation etc.).

DOCUMENT MANAGEMENT

  • Timeous and accurate preparation and management of documentation
  • Effective management of the filing system to ensure easy retrieval of information and all records.
  • Ensuring that all sensitive documents and or information are managed appropriately.
  • Ensuring effective processing of documents in-and-out of the office of the Group Executive  and implementing an effective document follow-up and/or tracking system.

 MINIMUM REQUIREMENTS AND EXPERIENCE

  • National Diploma in secretarial/administration or any other equivalent tertiary qualification.
  • 5 years’ experience as a secretary or similar role.

 KNOWLEDGE:

  • General knowledge.
  • Computer literate – Microsoft Office and in particular Excel, Word and Powerpoint, SAP (preferred but not critical), the Internet etc.
  • Creativity and innovation.
  • Proactive and action-orientated.
  • Establish and maintain good relationships.
  • Good written and verbal communication skills
  • Attention to detail.      
  • Planning and organisation.

How to Apply for this Offer

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