Bookkeeper needed at Trafalgar Property and Financial Services

Duties & Responsibilities

Monthly PTB Review

• Analysis of General Ledger accounts to ensure information accuracy, completeness and validity. Qdocs to be used as a cross-reference.
• Capturing journal entries to correct misallocations and to update external and investment account balances.
• Noting any variances or concerns on the Chairman Pack report and escalating same to the designated Portfolio Manager.
• Advising the Portfolio Manager of new or existing insolvent schemes.
• Monthly updating of municipal reconciliations.
• Monthly escalation of insurance claims, petty cash and legal fee enquiries to the Portfolio Manager.
• Monthly recording of PTB distribution date on building control schedule.

Budget Preparation and Loading

• Prepare the annual budget using the Trafalgar template and Budget Questionnaire.
• Unibase multi-month columnar report and Qdocs invoice report to cross-reference financial information.
• Trustee-approved or AGM-approved budget to be loaded on Unibase timeously once received from the Portfolio Manager.

Taxation

• Prepare and submit the annual income tax return with reference to the audited financial statements.
• Prepare and submit the monthly or bi-monthly VAT return with reference to the Unibase VAT report and exception reports.
• Quarterly request a SARS statement of account and ensure no outstanding returns, payments or refunds.

Annual Audit File Preparation

• General ledger to be thoroughly scrutinised for financial information accuracy, completeness and validity. All outstanding debtors/creditors are to be raised and Balance Sheet items are to be confirmed and agreed to third-party information before the audit report is prepared.
• Qdocs audit report and any required attachments to be copied to CD and circulated to the auditor promptly.

Review of Audited Financial Statements, Resolution of Audit Queries, Distribution of AFS and Capturing of Audit Adjustments on Unibase.

• Timeous and precise resolution of audit queries with the assistance of the Portfolio Manager and Trustees when requested.
• Draft AFS to be scrutinised and all audit journals related to the Balance Sheet to be investigated, understood and questioned if necessary
• AFS to be distributed to the Portfolio Manager once all queries are resolved.
• Adjusting audit journals to be passed and agreed on Unibase once the AFS is approved.

General

• Daily review of email/correspondence queries and attendance and resolution of same within a turnaround of 24 hours as far as possible.
• Daily updating of building control schedules to accurately record the financial status of the building.

Desired Experience & Qualification

• Tertiary qualification graduate (ideally finance or accounting )Property experience would be an added advantage.
• At least two year’s experience in a bookkeeping/accounting environment
• Audit background (advantage)
• Computer knowledge – Microsoft Office
• Understanding ST Act and Companies Act
• Understanding of the Income Tax Act and VAT Act
• Basic Accounting principles
• Ability to read and understand Sectional plans