Administrative Assistant: Strategic Support – Permanent Reference: PPSA 02/09/2024 needed at Public Protector South Africa

Requirements:

• A 3-year National Diploma in Public Administration, Public Management, Business Management, Office Management, Management Assistant, Secretarial Services, or any 3-year administration-related qualification.
• 12 months completed Internship in Office Administration and/or Secretarial.
• Proficiency in Microsoft Office is essential.

Competencies, Knowledge, and Skills:

• Excellent interpersonal and communication skills (both written and oral), demonstrating an outstanding ability to correspond with colleagues, internal and external customers.
• Reliable and hardworking.
• Accuracy and attention to detail.
• Ethical conduct.
• Report writing skills.
• Ability to maintain a high level of confidentiality.
• Professionalism.
• Ability to meet deadlines and work under pressure.
• Creativity and problem-solving skills.

Key Responsibilities and Duties:

• Assist with the compilation of PPSA annual, quarterly, and monthly performance reports.
• Assist in quality-assuring submitted reports against performance evidence.
• Compile annual, quarterly, and monthly statistics.
• Coordinate Strategy Support Unit meetings and compile minutes.
• Coordinate training and information sessions for Branches and Units.
• Assist with organizing and coordinating strategic planning, annual performance planning, and annual operational planning review sessions.
• Manage the Strategy Support Unit performance evidence.
• Assist with other duties as requested.