Stock Clerk (Bloemfontein) (Free State) needed at Econo Foods

Description
PURPOSE OF THE ROLE

• The purpose of a Stock Clerk is to ensure accurate stock records by conducting random checks and reconciling stock movements, identifying discrepancies, investigating queries, and maintaining the integrity of stock information.

KEY RESPONSIBILITIES

• Ensuring that the stock movements recorded in the system, such as purchase orders (transfers in and out, invoices, credits, and write offs, are
• accurately matched and aligned with the corresponding documentation
• Verifying and reconciling the stock movements recorded in the system with the actual gate activity, ensuring that the goods received, dispatched, or
• returned align with the recorded transactions
• Reviewing and comparing the stock movements recorded in the system with the camera footage, to validate the accuracy and integrity of the recorded
• transactions and identify any discrepancies or irregularities
• Identifying and investigating any discrepancies or inconsistencies between the system records, documentation, gate activity, and camera footage,
• conducting root cause analysis, and taking necessary actions to resolve and reconcile the discrepancies
• Documenting and maintaining detailed records of the reconciliation process, including findings, resolutions, and any necessary adjustments or
• corrections made to ensure accurate and up to date stock records
• Working closely with other teams, such as purchasing, warehouse operations, and finance, to address and resolve any discrepancies or issues related to
• stock movements, ensuring alignment and accuracy across departments
• Reviewing and rectifying any discrepancies or errors in invoices related to stock, ensuring accurate invoicing and financial reconciliation
• Communicating all invoice corrections to relevant stakeholders to drive invoice corrections down Enable the delivery of correction invoices to
• customers
• Maintain a missing and unsigned invoice register and ensure the timeous obtaining of POD’s that do not meet the necessary requirements Update
• records accordingly
• Managing stock adjustments for various reasons, such as stock age, damages, or discrepancies identified during counts, ensuring proper
• documentation and adherence to established procedures
• Conducting stock recounts as necessary to validate and correct any discrepancies or inaccuracies identified during the reconciliation process, ensuring
• accurate stock records and inventory control
• Identifying and rectifying any errors or inconsistencies in stock reconciliations, ensuring accurate alignment between physical stock counts and system
• records
• Effectively communicating any stock adjustments, corrections, or discrepancies to relevant stakeholders, such as warehouse teams, inventory control,
• and management, to ensure proper understanding and resolution
• Generating comprehensive reports of all outbound movements based on camera footage, ensuring accurate and detailed records of stock activities
• Investigating and resolving queries or discrepancies by cross referencing camera footage with stock movement records, providing evidence and
• verification to support findings and conclusions
• Performing random checks of full loads using camera footage, ensuring adherence to loading instructions, verifying accuracy, and identifying any
• potential issues or discrepancies
• Managing and organizing camera footage, ensuring easy retrieval and access for reconciliation purposes, query resolutions, or auditing requirements
• Adhering to safety guidelines and using appropriate personal protective equipment (when performing duties to mitigate potential risks
• Establishing and fostering a safe work environment and overall safety compliance
• Operate within safety standards
• Attend and participate in meetings and support the team in achieving the goals of the operation
• Attend coaching and training
• Contribute to the overall achievement of the team’s goals

Requirements
QUALIFICATIONS & EXPERIENCE

• Grade 12 (Matric) certificate or equivalent qualification.
• Proven experience of at least 3-5 years in a similar position, with a preference for experience within the FMCG Retail industry.

COMPETENCIES REQUIRED

• Building and maintaining relationships with strong interpersonal skills – living out the company values and unique HO HOLA culture. 
• Friendly, helpful, confident yet humble, and able to work well in a team.
• Ability to work in a highly competitive, fast-paced past and dynamic environment.
• Excellent communication and interpersonal skills. With the ability to communicate fluently in English (written and verbal).
• Comprehensive knowledge of Microsoft.
• Accuracy and attention to detail.