Job title : Project Administrator: (Transformation and Advocacy Department) Durbanville (Western Cape) (2000483286)
Job Location : KwaZulu-Natal, Durban
Deadline : November 16, 2024
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Key Deliverables:
Business Administration:
- Answering phones and responding to requests and inquiries.
- Drafting and e-mailing correspondence on multiple platforms.
- Review and filter applications and submit them to the relevant department.
- Flag or escalate any issues raised.
- Provide admin support to the Projects Team.
- Manage the travel requirements for the Projects Team.
- Setting up and liaising on accounts with key service providers to supply the business.
- Coordinate filing systems including One Drive.
- Obtain quotations and invoices and effectively communicate between Service Providers and the Projects Team with regards to quotations and invoices.
- Accurately review and submit financial documentation with finance department.
- Database capturing and management i.e., servers, Stakeholders, suppliers,
- Maintaining financial, stakeholder, and supplier records.
- Taking detailed minutes and accurately capturing action points, producing high-quality end products, circulating to attendees, and following up on actions.
- Scan/file invoices and expense claims electronically.
- Coordination of Consumables/PPE/Signage and stock management.
- Ensure effective communication with suppliers.
- Managing and updating company databases, stock level management, record keeping, replenishment orders, consumables, and PPE issuing.
- Coordinate procurement of Projects deliverables.
- Protect the organisation’s value by keeping information confidential.
- Collecting the necessary reporting data from project partners.
- Noting data coming in from partners, identifying any issues, and supporting partners in finding a solution.
- Ensure that the necessary equipment for the Training Facilitator is set up ahead of training sessions (for example, tablets, systems, etc.
General
- Maintain excellent communication and relationships with vendors, employees, and management.
- Work with suppliers and internal team to improve systems.
- Other various ad-hoc tasks as needed
Qualifications Needed:
- Business Administration/Project Management tertiary qualification or equivalent qualification required
- 3-5 Years proven and relevant administration experience within projects gained within the sustainability and waste management/recycling or plastic manufacturing and / or related industry will be highly advantageous!
- High proficiency in MS Excel, must be able to use Pivotables, Vlookups etc.
- High proficiency in Microsoft Office is essential.
- Must be well-presented and professional.
- Knowledge of data management
- Must be willing to competency-based testing.
- Fluency in African languages beneficial
- Must have drivers’ licence and vehicle
How to Apply for this Offer
Interested and Qualified candidates should Click here to Apply Now
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