7 hours ago
Job title : Wellness Administrator (12521)
Job Location : Gauteng,
Deadline : November 16, 2024
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DUTIES AND RESPONSIBILITIES
OFFICE ADMINISTRATION
- Providing dedicated administrative support to the Wellness unit (including gym) and support all the activities associated with a wellness calendar and wellness projects from start to end.
- Ensure that wellness articles and wellness communications are sent out to Corporate Communications as per schedule.
- Support and assist with the planning, coordination and implementation of all Employee Health and Wellness events (e.g. Wellness Days, World Aids etc.) within SABC and in the Regions.
- Research the sponsorship in support of wellness events and supply research data for wellness articles and benchmarks.
- Support the wellness team in rendering key projects.
- Booking and supporting exhibition for wellness days and preparation of venues for workshops and meetings.
- Administer the filing system within the department including gym in order to ensure the accurate filing of documentations. High level of confidentiality is key.
- Ensure effective, efficient, accessible and reliable filing of all physical and electronic documentation related to the business plan and contracts as well as SLA.
- Ordering of office supplies required for day-to-day functioning.
- Assist with consolidation of departmental monthly, quarterly and annual reports.
- File quotation and invoice for compliance, i.e. PR, PO and SES Numbers, tax invoice, etc.
- Ensure that Independent Medical Evaluation invoices are not proceed before the reports are received.
- Load all invoices including gym fitness instructor invoices and payments on SAP.
- Follow up of payments with SAP and Finance.
- Liaise with Procurement for procuring wellness merchandise.
- Assist with compiling and putting up posters for wellness events, communications etc.
- Organize traveling arrangements and planning of itinerary of the wellness team.
- Maintain a professional interface with stakeholders.
- Providing dedicated administrative support to the Wellness unit (including gym) and support all the activities associated with a wellness calendar and wellness projects from start to end.
- Ensure that wellness articles and wellness communications are sent out to Corporate Communications as per schedule.
- Support and assist with the planning, coordination and implementation of all Employee Health and Wellness events (e.g. Wellness Days, World Aids etc.) within SABC and in the Regions.
- Research the sponsorship in support of wellness events and supply research data for wellness articles and benchmarks.
- Support the wellness team in rendering key projects.
- Booking and supporting exhibition for wellness days and preparation of venues for workshops and meetings.
- Administer the filing system within the department including gym in order to ensure the accurate filing of documentations. High level of confidentiality is key.
- Ensure effective, efficient, accessible and reliable filing of all physical and electronic documentation related to the business plan and contracts as well as SLA.
- Ordering of office supplies required for day-to-day functioning.
- Assist with consolidation of departmental monthly, quarterly and annual reports.
- File quotation and invoice for compliance, i.e. PR, PO and SES Numbers, tax invoice, etc.
- Ensure that Independent Medical Evaluation invoices are not proceed before the reports are received.
- Load all invoices including gym fitness instructor invoices and payments on SAP.
- Follow up of payments with SAP and Finance.
- Liaise with Procurement for procuring wellness merchandise.
- Assist with compiling and putting up posters for wellness events, communications etc.
- Organize traveling arrangements and planning of itinerary of the wellness team.
- Maintain a professional interface with stakeholders.
- Ensure that clients that require wellness support are directed to the relevant resources timeously.
- Arranging bereavement flowers by following the prescribed processes.
- Ensure that both wellness and OD U-drive is updated routinely.
- Keep database of service providers that can be accessed for wellness days.
- Ensure that clinic medication orders are processed timeously.
- Assist with inspection of first aid boxes and condom dispensers and ensure that these are routinely refilled.
- Ensure the timeous sign-off of business plans within the guidelines of the delegation of Authority Framework.
- Attend to all queries promptly and accurately
- Perform ad hoc duties upon manager’s request
- Keeping and controlling different databases for wellness related functions.
- Scheduling and minute taking as well as disseminating minutes of operational meetings and other unit meetings.
- Acceptance and registering of all items received by wellness units including donations.
- Ensure that freelancer’s contracts are generated as per the SABC protocols and assigned off as per the policy.
- Control and monitor the gym entrance and that members swipe cards/sign register.
- Ensure that calls are logged for all gym equipment that needs repair and maintenance and report to the relevant SABC department.
- Capture attendance statistics of members coming to use the general facilities and of the classes.
- Assist with putting together monthly rosters.
- Liaise with the service provider with regards to equipment repairs and maintenance (where applicable).
- Execute marketing of wellness services and gym to all SABC employees in Auckland Park and Provinces.
- Work with the service provider, corporate communication and graphic designers to facilitate wellness communication.
- Executing periodical wellness and gym surveys e.g. on utilisation of the services, employee/ member satisfaction.
- Assist in developing and ensure that monthly gym roster for all gym independent contractors.
- Daily monitoring and supervision of the gym staff register.
- Attend to gym member’s requests and resolve gym complaints where reasonably possible/ escalate the complaints to Employee Wellness Manager.
- Ensure the safety of members while using the gym facility and ensure that fitness equipment is maintained as per the schedule.
- Assist with identification of gym exercise classes and programs including aerobics, circuit that meet the target market.
- Assist with implementation of screening and gym fitness assessments program for new members and prescribe lifestyle changes, dietary considerations and health and fitness development plan.
- Assist with driving the health agenda through providing clients with information or resources about nutrition, weight control and lifestyle issues.
- Assist with source the pool of group training instructors and fitness instructors.
- Book gym fitness assessment for staff and gym members.
- Maintain a professional interface with stakeholders.
- Provide information required for reporting and presentations.
- Receive and assist service providers visiting the SABC gym.
- Work with the project manager and other stakeholders on the vitality centre and new gym project.
- Assist in enforcing controls with the daily running of the gym and independent contractors.
- Ensure that new gym membership forms are submitted to payroll.
- Assist with monthly report consolidations when necessary.
STAKEHOLDER MANAGEMENT
- Liaise with internal and external Stakeholders on and maintain an effective, professional interface all the time.
- Build and maintain an effective and professional relationship with all stakeholders.
- Be able to mitigate shifts should there be a need. Design, facilitate and manage the design and implementation of learning curriculum / programmes for specific organisational requirements.
INHERENT/MINIMUM REQUIREMENTS
QUALIFICATIONS
- Relevant Degree /National Diploma (NQF6/7) in Administration, Human Resources
EXPERIENCE
- 1-2 years’ experience in Administration role or Human Resources
- Experience in Wellness will be an added advantage
KNOWLEDGE
- Ability to handle confidential information.
- High level of professionalism
- Excellent communication skills.
- Must have Advanced computer literacy MS Packages (Advance
- MS Office, advance Excel Internet, PowerPoint, Ms Projects) etc.
- Administrative, interpersonal and computer skills.
- Accuracy with figures, grammar and spelling is essential.
- Excellent interpersonal skills and communication skills (verbal and written)
- High level planning and co-coordinating skills.
- Liaison with internal and external clients and stakeholders
- Good track record of organizational skills and competent management of office and diary.
- Superior information retrieval skills.
- Must be able to work independently, take decisions and solve problems
- Display initiative.
- Attention to detail.
- Customer services skills.
How to Apply for this Offer
Interested and Qualified candidates should Click here to Apply Now
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