Payroll Administrator Ref No.: SAHPRA 032/2024 needed at South African Health Products Regulatory Authority

Qualification :

• Applicants must be in possession of a Matric Certificate and National Diploma in Financial Accounting / Finance Management / Cost and Management Accounting or related equivalent qualification at NQF level 6 with 360 credits as recognised by SAQA, and Sage 300 People certificate.
• Training in SAGE 300 People is required. A related Degree or B-Tech or Advance Diploma at NQF level 7 as recognised by SAQA will be an added advantage
• A minimum of three (3) years of relevant working experience in a numerical data processing role of which two (2) years must be working with SAGE 300 People system. Experience and familiarity with PFMA and relevant Treasury Regulations.

DUTIES: 

• Salary payments Admin Enables payments to employees by: Loading all new employees on Sage 300 People. Process all staff movements (transfers, promotion, resignations, retirements, death) on Sage 300 People. Update all changes to employee information on Sage 300 People. Processing of Monthly payroll input on Sage 300 People.Import variable input from excel into Sage 300 People e.g., Claims, BAU Overtime Claims. General administrative support.
• External Evaluator Claims Payments Enables payments to External Evaluators by: Loading new external evaluators on Sage 300 People. Printing and filing of all monthly external evaluator claims received. Preparing claims spreadsheets for importing into Sage 300 People. Checking of all monthly external evaluator claim forms received for accuracy. Sending all claim queries to the relevant unit. Preparing claim reconciliations for evaluators.
• Leave Administration– Recalculate the termination leave, distribute leave reports to the business monthly, assist with leave corrections
• Record keeping Maintains employee records and payroll filing systems by: Creating employee files for all new employees. Ensuring that all the necessary documents for all new employees are signed and filed. Ensuring all staff movement documentation is received and filed. Filing all approved claim forms received from external evaluators. Filing payroll documentation in the appropriate files so that current information is always accessible.
• Reporting Contributes to Payroll Department reports by: 3rd party reconciliations. Assist with payroll- related mid-year & tax year-end procedures as directed by the payroll manager. Assist with payroll- related financial year-end procedures as directed by the payroll manager.