Minimum Qualifications:

• Degree in Law / Commerce / Project Management

Minimum Experience:

• 3 years’ experience in Contracts Administration including drafting, monitoring, evaluation of contracts and Service Level Agreements (SLA’s); understanding contract registers, contract expenditure and payments; knowledge of contract management, standard operating procedures (SOP’s), contract management framework, knowledge of construction contracts and project management

Key Outputs:

Reporting to the Contracts Manager, the appointee will:

• Ensure Administration and document control
• Obtain supporting documents from Acquisition Unit once an award is made and facilitate the creation and approval of a contract for each award
• Render contract administration services including contract management registers
• Uphold contract management monitoring and progress
• Follow up and consolidate submission of progress reports for all contracts as required.
• Conduct compliance checks on contract duration / period & progress status
• Provide assistance and support to project managers on contract management
• Document and keep record of queries submitted by Project Managers
• Attend to queries as submitted by Project Managers and escalate when needed.
• Facilitate Service Level Agreements (SLA) and related AW Contracts
• Follow up on acceptance of appointment to commence post award processes
• Arrange kick off meeting or contract establishment meetings with suppliers and end users
• Render contract administration pertaining to all commitment functions and contract expenditure as agreed from time to time.
• Collate and maintain supplier payment records
• Adhere to Supply Chain Management (SCM) Policies, Prescripts and Treasury regulations
• Adhere to internal and external audit standards, processes and requirements
• Implement recommended measures to improve and address contract management audit findings