Description

• Update the maintenance system and capturing daily ATLR’s flight hours and landings, oil usage and complaints;
• Capture work packs when required;
• File and scan hard copy paperwork as required;
• Assist with maintaining an orderly documents storage area in line with standards, procedures and regulations;
• Separate incoming paperwork daily for assigned aircraft;
• Identify all discrepancies on ATLRs and missing log pages and communicate with relevant stakeholders to obtain correct records;
• Identify and communicate Hour and Cycle differences between the MRO system and ATLR’s;
• Update all part changes/ movements on ATLR’s;
• Verify and file certificates received;
• Notify administrators of new components;
• Assist in Updating work orders, ADs, SBs, EOs, STCs, Repairs, etc. into MRO System and file documents;
• Distribute documents as requested by departments;
• Assist the Component Administrator in ensuring all required component movements are performed by the record clerks vis Technical Log/ ATLR
• Liaise with the Component Administrator to ensure that all unserviceable spares are removed and controlled correctly from a Technical Records perspective;
• Resolve or escalate records queries and requests;
• Maintain knowledge of relevant regulations, policies and guidelines;
• Adhere to statutory regulations, organisational standards, policies and procedures;
• Report non-compliance and implement corrective actions to ensure compliance.
• Analyse Stakeholder needs and identify improvement initiatives;
• Maintain positive relationships with internal and external stakeholders to foster meaningful interactions.

Requirements

• Grade 12 or equivalent (Essential);
• Certificate/Diploma in administration or related qualification (Advantageous);
• 7-10 years of experience in records systems and retention in a mid-size organisation (Essential);
• Experience working with Aircraft documentation and the requirements thereof (Essential);
• Experience working with a technical maintenance system (Advantageous);
• Willing to work overtime;
• Knowledge and understanding of Microsoft Office suite (Outlook, Excel, PowerPoint, Word);
• Knowledge of aviation records management;
• Basic financial awareness.