Key Responsibilities:

Administrative Support:

• Manage and maintain the MD’s complex calendar, ensuring optimal time management and alignment with strategic priorities.
• Schedule, coordinate, and organize meetings, events, and travel arrangements.
• Prepare meeting agendas, presentations, and minutes; track follow-ups.
• Handle confidential documents and correspondence with discretion and professionalism.

Communication Management:

• Serve as the first point of contact for the MD’s office, screening calls, emails, and visitors.
• Draft, proofread, and edit professional communications on behalf of the MD.
• Foster effective communication between the MD’s office and internal/external stakeholders.

Project Coordination:

• Support the MD in tracking and monitoring key projects and initiatives.
• Research and prepare reports or briefs to assist the MD in decision-making.
• Collaborate with cross-functional teams to ensure the timely delivery of objectives.

Office Management:

• Maintain the MD’s filing system, ensuring documents are organized and accessible.
• Monitor office supplies and coordinate with relevant teams for procurement needs.
• Oversee the preparation of expense reports and manage the MD’s budget allocations.

Qualifications and Skills:

Education:

• Bachelor’s degree in Business Administration, Office Management, or a related field is highly preferred. Equivalent experience may be considered.

Experience:

• Minimum of 5 years of experience as an Executive Assistant, preferably in a multinational or technology-focused organization.
• Proven experience supporting C-suite executives or senior leadership.