Job Description

• The role of a Legal Assistant/Paralegal is to manage the Legal Function Office and provide administrative and technical support to processes and systems within the Legal Function to enhance office effectiveness and efficiency.  The objective of the role is to alleviate the burden and maximise the efficiency of the Group Company Secretary and General Counsels so they can contribute more meaningfully to the strategic and tactical deliverables that they face on a daily basis.

Responsibilities

WHAT YOU’LL BRING TO THE TABLE:
Key Attributes and Competencies

• LCF meeting administration 
• Assist with drafting and typing of minutes/ghost minutes for LCF meetings ▪ Manage the LCF members calendar and facilitate related processes
• Manage Functional budget, including processing of invoices and reporting on all costs against budget & expenses
• Assist with ad-hoc strategic or operational projects in the Function or Group, if required
• Provide support to contract management processes and system (Updraft) 
• Be the super user for Docusign or e-signature platforms and perform all administrative tasks associated with loading of contracts and reporting from the system
• Drafting/generating non-disclosure agreements (NDAs) and service level agreements (SLAs), promotional terms and conditions and any other work delegated by the legal professionals and ensure finalisation and filing thereof
• Maintain a well-structured and efficient electronic and paper-based filing system for relevant governance structures, ensuring that information is secured, and confidentiality is maintained
• Facilitate and coordinate internal and external meetings for LCF team members
• Assist lawyers with process and system related activities 
• Maintain a register of all subscriptions and alert CLO/Lawyers of any impending expiry and renewal 
• Assist Legal Function with any facilities related matters, including maintenance, security requirements etc.
• Control and manage stationery, catering requirements and make travel arrangements for directors. 

Qualifications
ESSENTIAL SKILLS & QUALIFICATIONS:

• NQF Level 4, preferably with legal secretarial certification/Paralegal Diploma
• Advanced level proficiency in MS Office Suite, Excel
• Excellent grammatical and editing capability
• Accuracy and quality of legal and administrative tasks
• Pro-activity of services provided to Lawyers
• Continuous improvement identification and implementation
• Areas agreed as part of the annual IPA processes