Qualifications

• Grade 12

Advantageous Requirements 

Qualification / Profressional Membership

• 1 year demonstrated Isometrics demonstrated experience
• 1 year demonstrated SHERQ administration

Experience

• 3 years relevant demonstrated experience in general administration
• 2 years’ demonstrated experience in AX administration

Duties

Accurate, real-time captured stock movement

• Timeously process related transactions with a high level of accuracy on AX/QAD or other
• Order Expediting and Distribution
•  Generate and/or Print System Delivery Notes before consignments are dispatched
•  Assist stock controller with variance fault finding

Procurement compliant with company policies

• Request quotes where applicable
• Process requisitions and purchase orders on relevant systems
• Process (logistics) purchase agreements and load information
• Follow-up on delivery of products ordered
• Generate and expedite purchase orders, including PPE, consumables, packaging material, seals, stationery, ad hoc repair and maintenance to fleet and facilities

Consolidated, accurate and verified information

•  Reconcile and process overtime and applicable payroll information on relevant systems
•  Update asset records on relevant systems, including fleet and asset register
•  Recon site petty cash records and create summary reports
•  Coordinate application process for transport permits
• Accurate filing and document control
•  E-filing on SharePoint or physical document filing as required to ensure compliance
•  Reconcile and file customer signed Delivery Notes

Scheduled training

•  Schedule related training as required, including medicals and induction.
•  Keep training records up to date and assist with making these available during auditing

Captured verified SHERQ information and compliance (where applicable)

•  Record relevant incident and resource utilization information on SHERQ system
•  Prepare monthly SHERQ summary report and submit to Safety Officer
•  Maintain contractors pack to ensure standard SHE due diligence
•  Maintain on-site safety files in accordance with Occupational health and Safety Policy