Job Advert Summary    

• The main responsibility of a Centralized Fuel Administrator is to oversee and manage the fuel-related operations and activities for the entire fleet. Plays a vital role in managing fuel resources efficiently and ensuring the smooth operation of the fleet’s fuel-related activities. Under general supervision, performs clerical accounting procedures requiring familiarity with and experience in, accounting office practices as well as knowledge of a variety of accounting classifications. 

Minimum Requirements    

• Minimum qualification: Grade 12 / Matric / NQF level 4
• Diploma in Finance/ Operations
• Experience in a similar role: Up to 5 years
• Advanced Excel skills
• SAGE Knowledge

Duties & Responsibilities    

• Capture and accurately allocate diesel invoices on Sage X3, linking invoice to expense receipt (Purchase Order)
• Reporting for tank variances and overrides
• Maintain fuel pricing per site on the Fuel Manager application on Sage X3
• Reconcile fuel transactions on Micro-Alert with manual fuel slips
•  Import fuel transactions via the Fuel Manager application on Sage X3.
• Weekly billing of fuel via Fuel Manager application on Sage X3
• Monthly reconciliation of fuel forwarding accounts
• Reconcile monthly diesel stock and send to sites to action.
• Compile monthly reports for management
• Investigation into fraudulent diesel transactions
• Capture and record communications.
• Follow-up on fuel variances .
• Ensure files are updated and maintained.