REQUIREMENTS :

• National Diploma in Records Management or equivalent qualification. Three (3) years’ experience in records management. Knowledge of Employment Legislation. Knowledge of Human Resource Policies, storage and retrieval procedures.
• Knowledge of Public Service Regulations and Act, Public Finance Management Act. Basic Conditions of Employment Act. Planning and organizing, project management, report writing and presentation skills. Verbal and written communication skills. Ability to conceptualise ideas, problem analysis and decision-making. Drivers licence.  

DUTIES :

• Supervise and provide registry counter services, receive and register hand delivered mail or files.
• Supervise and handling of incoming and outgoing correspondence.
• Supervise the reception and receive all mail, supervise and sort, register and dispatch mail, distribute notices on registry issues.
• Opening and close files according to the record classification system. Electronical and manual filing and retrieval of documents and files.
• Ensure and complete index cards for all files.
• Supervise the operation and operate office machines in relation to the registry function. Lock post in postbag for messengers to deliver to Post Office, record all valuable articles as prescribed in remittance register.
• Send wrong remittance back to sender via registered post and record daily amount of letters franked.
• Electronic scanning of files, sort and package files for archives and distribution. Compile list of documents to be archived and submit to the supervisor. Keep records for archived documents.
• Allocate and ensure quality of work and assess staff performance.