Key Duties & Responsibilities    
Support Procurement Specialist with the below stated day to day activities:

• Query resolution
• Procurement administration as it relates to Request for Quotation (RFQ)/ Request for Proposal (RFP)/ Request for Information (RFI) 
• Preferential vendor sourcing
• Issuance of bids
• expediting, 
• responsive checks of bids received,
• bid administration-verification of scores and documentation submitted
• moderation of submitted documents
• Summary report of bid prior to engagement with internal stakeholders on scoring and engagements with service providers prior to recommendations for award
• Contracts administration
• Drafting of MSA to reflect the scope of work and SLA conditions agreed in RFQ/RFP process
• Assisting with contract extension letters
• Assisting with breach of contract or termination letters
• Expediting contracts to be signed off as per the Local Chart of Authority
• Sourcing of Preferred service providers (B-BBEE 51% Black Owned, 30% Black Woman Owned, EME/QSE)
• Contracts administration- Maintenance of the Contract lifecycle Management (CLM) Platform
• SAP/D365 Contract administration – submission of contract pricing to be created on the ERP platforms to the Genpact Team to create Contracts.
• General query expediting with various internal stakeholders
• General pricing query request from various vendors
• Update the Transporter Database with additional routes, new vendors and rates once approved
• Working with the distribution, exports, imports and planning team 
• Updating tracker with all new vendor requests received wishing to partake in future Request for Quotation (RFQ)/ Request for Proposal (RFP)/ Request for Information (RFI) 
• Assisting to summarize minutes and/or notes from Supplier Relationship Management engagement sessions
• Logging air and sea freight requests

Skills, Experience & Education    
Qualifications / Experience 

• A minimum of a relevant Degree or Diploma in Supply Chain Management, Commerce, Procurement, or related field
• Relevant work experience would be an advantage 
• Competent in Microsoft Office (Excel) 
• SAP knowledge would be advantageous
• South African Citizen 

Competencies

Customer orientation:

• Be dedicated to meeting the expectations and requirements of internal and external customers. Always acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect.

Problem Solving:

• Use rigorous logic and methods to solve problems with effective solutions; probes all fruitful sources for answers; looks beyond the obvious and doesn’t stop at the first answers.

Good Communication:

• The ability to express oneself clearly in conversations and interactions with others and tailors the content of speech to the level and experience of the audience.

Teamwork:

• The ability to work well in teams comprising members of one’s own work unit or discipline. Including being flexible and can work with a wide variety of different people on different tasks.

Organising:

• The ability to marshal resources (material, support) to get things done; can orchestrate multiple activities at once to accomplish a goal; this includes using resources effectively and efficiently arranges information and files in a useful manner.