HR Administration

• Provide support to line management and staff to ensure leave, sick leave, family responsibility, maternity, overtime, termination, resignation and timesheet documentation comply with the BCEA and company policy and procedures
• Compile increase letters, confirmation of employment letters, certificate of service letters and general adhoc letters as requested
• Maintain and administer IR database
• Compile salary package structures for new employees
• Draw up contracts of employment for new fixed term and contract employees and on acceptance, hand to remuneration division for processing
• Compile take on documentation and letters of appointment
• Support and assist with creating and updating personnel files
• Capture all IR, Poor Performance Management discussion, General Discussion, IOD, IT equipment list etc
• Liaise with line managers to obtain contract renewal/ending information
• Ensure fixed term contracts are up to date, distribute termination of contract notices, and keep remuneration and benefits section informed
• Administer invoice payments of recruitment service providers for successfully appointed candidates
• Assist in Section 197 orientation by compiling and distributing of information and orientation packs as required
• Provide support to the HR Team arranging HR events, workshop, exit interviews etc.
• Assist and support line management to ensure the performance management programme is administered uniformly and effectively
• Acts as a liaison between the organisation and external benefits providers, which may include health, disability, and retirement plan providers

Recruitment

• Assist Line Management with the recruitment and selection of permanent and contract workers and administer the process
• Consult with external recruitment agents and ensure SLA’s in place
• Assist with filling of vacancies in placing internal and external adverts, screening and shortlisting of applicants, reference checking, setting up interviews, and compiling of interview guides.
• Provide support and input in new hire orientation in compiling and distributing of information as required
• Ensure new employees undergo full induction before starting normal duties.

Legislative Compliance and Employee Relations

• Prepare hearing notifications and co-ordinate notification / absconding letter to alleged offender
• Prepare disciplinary packs for internal hearings
• Assist in preparing CCMA packs
• Communicate with CCMA case Managements

Learning & Development

• Provide adhoc administrative support functions to the Learning & Development division, and co-ordinate aspects relating to learning & development as required
• Provide adhoc administrative support functions to the Remuneration & Benefits division as and when required

Remuneration & Benefits

• Advise payroll department of all changes in employee status as a result of salary changes, promotions, transfers, termination, etc

ESS Administration

• Register new employees on ESS
• Link new and transferred employees to correct Workflow Group / Approval Group
• Assist employees with their username and password queries
• Print ESS reports on request for Management
• Ad hoc assignments on ESS

People Management

• Capture all IR, Poor Performance Management discussion, General Discussion, IOD, IT equipment list etc

Reporting

• Prepare and generate ad-hoc HR reports as requested by management pertaining to attrition, absenteeism, diversity, disciplinary, investigations, etc.

Qualification Requirements and work related experience

• Grade 12
• A tertiary qualification related to the function, i.e. HR Diploma or equivalent
• Minimum 2 year HR administrative experience essential
• Working experience of the relevant legislation and programmes within the SA Skills Development sphere would be advantageous

Minimum Knowledge Requirements

• Knowledge of business software such as Microsoft Office
• Knowledge of VIP (Premium) advantageous
• Knowledge of SETA, workplace skills plans advantageous
• Good understanding of all the appropriate Acts (LRA, BCEA, OSHA, COIDA, EEA)