Key Performance Areas will include but not limited to the following: 

• Ensure efficient, accurate recording, monitoring and managing of the employee data base system 
• Efficient administration of the engagement of new employees; inter alia prepare contracts, offer letters, agreements and process all pre-employment checks. 
• Ensure that all payroll instructions are prepared and logged in time for the monthly payroll run and submitted to the Senior Manager: HR (for example, new employment contracts and appointments; contractual variations; employee terminations; employee benefits; etc) 
• Close working relationship with Finance to ensure accuracy in employee costings, required checks and balances, adherence to agreed controls and procedures. 
• Ensure compliance of all new employee documentation with the internal policies and procedures and the availability of accurate records 
• Assist the Senior HR Manager with consultation with employees to resolve any queries related to benefits and payroll 
• Develop and provide various standard and ad hoc reports ensuring deadlines are met and information provided is accurate and up-to-date 
• Liaise with third parties and effect payments to third parties; maintaining accurate records 
• Maintaining accurate payroll records to facilitate the achievement of an unqualified audit 
• Loading of payments and salaries onto the Banking system 
• Liaise with employees on pay-roll related inputs and provide feedback to staff with regards to new developments in payroll legislation 
• Liaise with service providers (SAGE or Partners) regarding payroll system updates to ensure alignment with changes in legislation, policies and procedures. 
• Management of leave in the payroll system in line with company policy and BCEA 
• Liaise with HR with regards to changes in staff leave and compliance with the LRA and BCEA 
• Reconcile manual leave reports to the payroll system and provide management tools in terms of reporting with regards to the control and management of leave. 
• Prepare and submit SARS reports for payment by due date. 
• Effectively plan, coordinate and execute payroll related ad hoc projects.  

Minimum Qualifications and Experience 

• National Diploma in Human Resource Management. 
• 5 years’ experience in payroll administration and management. 
• Practical working experience and understanding of SAGE People 300. 
• Certificate in payroll administration and management.