Why do we need you ?

• Act as a trusted liaison for the Managing Director for the Southern Hub, managing communications, ensuring timely responses to inquiries, and maintaining confidentiality. Represent the Managing Director professionally in interactions with internal and external stakeholders.
• Provide comprehensive management of the Managing Director’s calendar, prioritize requests, and troubleshoot scheduling conflicts. Screen and organize emails, ensuring critical actions are highlighted and addressed promptly.
• Arrange meetings, prepare agendas, distribute materials, and take minutes when required. Follow up on outstanding actions to ensure timely completion of tasks.
• Plan and coordinate all travel arrangements for the Managing Director, including flights, accommodations, and visas, while ensuring compliance with company policies. Prepare detailed travel itineraries for both business and personal requirements.
• Manage the day-to-day administrative functions of the Managing Director’s office, including ordering supplies, organizing documentation, and maintaining an efficient filing system for correspondence and records.
• Organize conferences and events by liaising with venues, arranging logistics, compiling documents, and ensuring seamless execution. Oversee attendee itineraries and manage service provider payments.
• Process expense claims for the Managing Director and ensure accurate and timely submission of invoices in SAP. Monitor supplier payments and maintain organized records for reference and audit purposes.
• Assist the Managing Director with personal matters such as family travel, appointments, and correspondence. Provide administrative support for company-wide initiatives and special projects, ensuring alignment with corporate values and objectives.
• Provide ad hoc administrative support to the Marketing Director and Head of Marketing for Africa Hubs, including managing schedules, organizing meetings, and assisting with key marketing projects as needed.

Is this job for you ?

• We are seeking a seasoned Executive Personal Assistant to support the Managing Director for the Southern Hub while providing ad hoc administrative support to the Marketing Director and Head of Marketing for Africa Hubs.
• The ideal candidate must have a Matric qualification (a tertiary qualification would be highly advantageous), with a minimum of 5 years experience supporting senior executives, and proficiency in Microsoft Office.
• Strong organisational and communication skills, along with discretion and professionalism, are essential.
• Exposure to facilities management and knowledge of SAP are beneficial.