Primary Duties and Responsibilities

Operational Support

• Responsible for forward planning (up to 6 months) of field teams.
• Provisionally select field teams in cooperation with direct supervisor.
• Liaise with Project Managers with regards to Crew Lists and Personnel Documentation
• Liaise with other internal departments (Workshop, Client Deliverables or Project Delivery) on any project resource requirements.
• Source personnel from other Fugro entities or third-party suppliers as required for projects.
• Maintain tracking and utilisation of personnel.
• Ensure all personnel travel requirements and logistics are in date and in place for project travel including journey management plans. 
• Liaise timeously and effectively with offshore personnel re crew changes, next trip, scheduling, forward planning.
• Able to be objective: unbiased and impartial conduct with staff.
• Strong interpersonal skills, especially with respect to verbal communication
• To undertake any other duties as appropriate within their competence as required by the Resources & Operations Support Manager and/or Operations Coordinator from time to time.

Financial

• Create and manage the required purchase orders for intercompany or contractor staff used, and any personal logistics needed on projects.
• Assist where required by providing input for department or project budgeting purposes within the area of authority.

Personnel

• Advise supervisor on any personnel resource requirements.
• Check offshore personnel monthly work reports.
• Keep offshore personnel utilisation sheets accurate and in date.

Administration

• Maintain the Tracking Register for all Personnel, Travel and Compliance Documentation.
• Assist with the ongoing maintenance of general operations support administration where necessary.
• Create the required purchase orders for all planning requirements i.e. Training, Travel, Visas, Compliance Documentation

Specific Additional Duties

• Collaborate regularly with peers at sister entities within the Europe/Africa region and globally to facilitate skills transfer or staff shortages as required.
• When applicable, be available for temporary substitution of other positions in the company, locally or internationally.
• Actively participate in adherence to and improvement of the company Management System on Quality and HSE related issues.
• Able to be objective: unbiased and impartial conduct with staff.
• Strong interpersonal skills, especially with respect to verbal communication.
• Ensure Company business style is adhered to.

]Principal Working Relationships

• Resources and Operations Support Manager: Line Manager
• Operations Co-ordinator: Supervisor
• Travel Coordinator/service desk: close communication to ensure supplier performance is maintained.
• Commercial: regular communication or input on personnel costs for projects.
• Project Managers: regular communication to ensure field teams suit the project requirements.
• Offshore personnel: ensure timely and appropriate communication on all planning related issues and work reports are submitted timeously.
• Finance department: for all personnel related invoicing.

Education and Experience Requirements

• Qualification in maritime crew planning, Project Administration, or equivalent experience.
• Good knowledge of English language (verbal & written).
• Adaptable to ad hoc changes in personnel planning and changes in priorities.
• Unbiased and impartial conduct with staff.
• Strong interpersonal skills, especially with respect to English verbal communication.
• Conversant with Microsoft office suite software & Project.
• Have a valid driver’s licence.