KEY PERFORMANCE AREAS 

KPA 1: Compliance with sound Financial Management practices within prescribed legislative requirements implemented 

• Adherence to all applicable SCM Legislations and prescripts 

KPA 2: Compliance with sound Financial Management practices within prescribed legislative requirements implemented 

• Issue RFQ as per the RFV and specifications submitted 
• Receive quotations and confirm compliance to the specification including supporting documents 
• Compile a Comparative Schedule 
• Request for CSD Report from Vendor Administrator 
• Convert the Purchase Requisition into a Purchase Order 
• Forward the approved Purchase Order and provide GPL contact details of the End User 
• Receive and/or follow up on invoices 
• Process valid received invoices and submit to the GRN Officer for processing 
• Load all supporting documents on SAP 
• Receive and update the Expediting List

KPA 3: Mutually beneficial relationship between GPL, Internal End Users and external stakeholders aimed at deriving Value for the Institution 

• Liaise with the suppliers in relation to RFQs 
• Liaise with End Users about the specifications and finalisation of quotations  

KPA 4: Compliance to IPMS and HR Policies 

• Prepare and submit Performance Agreement to supervisor and submit approved agreement to HR as per the due dates 
• Prepare and submit Performance Assessment Reports and supporting POE to supervisor for review and discussion. 
• Submit the approved Assessment Report and confirmed POE to HR as per the due dates 
• Capture leave on SAP for approval prior to talking leave 

Qualifications/Experience Required: 

• Grade 12. 
• National Diploma in Purchasing or Logistics 
• Additional Qualifications in line with Job requirements will be an added advantage 
• A minimum of 3 yrs. overall experience 
• A minimum of 2 yrs operational experience in Supply Chain Management or Procurement or as a Buyer/Sourcing specialist