Summary of the position

• The successful applicant will be responsible for the provision of company secretarial services and the administration of the corporate entities forming part of the UK  and European businesses.

Outline of main duties and responsibilities

The successful applicant will be expected to:

• Support the business in the proper administration of corporate entities that form part of the business.

Specific functions will include:

• Maintenance of Company records in accordance with legislative, internal compliance and other statutory requirements;
• Maintenance of databases;
• Planning, co-ordinating and participation at board and committee meetings;
• Drafting of minutes, resolution and general correspondence and arranging for signing of documents as required;
• Ensure any changes to companies are appropriately approved and lodged;
• Submission of annual returns; regulatory submissions and ad-hoc statutory requests;
• Managing key internal interfaces;
• Regular liaison with third parties including auditors and regulators
• Building and maintaining sound stakeholder relationships;
• Keeping abreast with new developments/legislation pertaining to corporate entities;
• Providing advice to the board and management in relation to statutory requirements;
• Establishing systems and processes to ensure compliance with applicable regulatory requirements;
• Maintaining company AML due diligence packs for client due diligence exercises.

Skills and experience required

The successful candidate will have:

• Have a minimum of 5 years’ recent experience in Corporate Secretarial services;
• Have suitable qualifications relevant to the duties and responsibilities listed above (a Legal degree and/or Corporate Secretarial qualification will be an advantage);
• Knowledge of Corporate Law and Governance Codes;
• A working knowledge of Diligent or similar Corporate Secretarial Software would be advantage;
• Experience in company registrations;
• A systematic work method, attention to detail, and self-motivated;
• Ability to communicate effectively with stakeholders, staff and management;
• The ability to prioritise and plan a challenging workload;
• Good computer skills, and in particular a good knowledge of Microsoft Office including Excel, Word, PowerPoint, Access and Outlook email;