Officer: Acquisition Management – Quotations (East London) needed at Road Accident Fund
Job title : Officer: Acquisition Management – Quotations (East London)
Job Location : Eastern Cape, East London
Deadline : April 03, 2025
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Key Performance Areas
Acquisition management
- Receive and verify the validity of the application request.
- Compile RFQ documents.
- Issue RFQ to suppliers.
- Manage responses from suppliers.
- Conduct evaluation of RFQ received.
- Maintain the PR in the system.
- Create and issue PO or Handover RFQ document to contract.
- Follow up on Deliveries.
- Compile Bid Adjudication Committee (BAC) submissions for deviations.
- Compile and update the reports templates on the weekly basis. Keep abreast with developments around SCM Legislative Framework/ Prescripts.
- Support the research and negotiation of prices and terms of agreements with suppliers on behalf of RAF.
- Conduct market research to identify potential suppliers who could meet RAF’s needs.
- Review or evaluate bids from suppliers to ensure that they conform to specifications and are complete.
- Arrange BEC meetings for evaluation of bids from suppliers for complex RFQs to ensure that they conform to specifications and are complete.
- Communicate with Suppliers/ Service Providers to ensure that orders are processed accurately and on time.
- Implement acquisition management processes.
Reporting
- Assist in the preparation and submission of Regulation reports.
- Contribute to the development of functional reporting systems, for management, project or performance reporting.
Stakeholder management
- Assist with inquiries and requests for information from both internal and external stakeholders.
- Assist customers with requirements timeously and provide alternative solutions to business.
- Provide constant written feedback to customers until the transaction under consideration is completed.
- Contribute to the maintenance of relationships with vendors, service providers or procurement teams and ensure that all relevant procured items are invoiced and paid on time.
Records Management
- Archive all the necessary documents related to individual purchase requisitions on the shared folder and system.
Qualifications
- Bachelor’s Degree/ Advanced Diploma in a Supply Chain Management/ Finance related qualification.
Experience
- Relevant 3 years’ experience in an Acquisition Management related environment specifically dealing with quotations.
- Knowledge and understanding of procurement/ supply chain management within SoE’s will be an added advantage.
How to Apply for this Offer
Interested and Qualified candidates should Click here to Apply Now
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